Quotes are printed estimates for a possible sale that can be presented
to either a new prospect or recorded customer. You can also set up expiration
dates for entered quotes
When you print or save a sales quote, you do not actually update accounting information. The sale is recorded and accounting information updated when you convert the quote to a sales invoice.
Are
you entering a standard quote for products or a quote for services?
Sage 50 has two standard quote templates, one for quoting on products and one for quoting on services. In addition, you can customize your own templates.
Did
you know you can customize this window, hiding fields you don't use?
Sage 50 has templates that let you customize Task windows. You can hide certain fields that you never use, such as Ship To fields. If you ever need those fields, just select the Layout button and select a standard template, like Product Quote.
Is
this a quote you send on a regular basis?
If you want to send basically the same quote to a customer a number of times, you can memorize the quote. Memorized transactions are like a template that you can quickly flesh out for specific transactions. They are not posted to the general ledger. You can also create a new quote by copying an existing one.
Converting
a quote to a sales order or invoice
When your customer accepts the quote you sent, then you can convert it to either a sales order or a sales invoice.
After you convert the quote, it will be available for viewing but not editing. A converted quote will display the word "converted" in large red letters to notify you, and the Save, Print, Convert, Email, and Delete buttons will be disabled. You will be able to select a converted quote from the Quotes list, as well as from the Sales Order or Sales Invoice that it was converted to.
Using the Track It panel
You can use the Track It panel to update the tracking status of a quote (pending, expired, etc.), including assigning it to a specific user or all users that have a specific role in your company.
Printing
or previewing customer invoices
When you enter customer quotes in Sage 50, you can leave the Quote No. field blank to have Sage 50 automatically assign numbers to quotes when printed.