Enter Bank Deposits and Print Deposit Tickets

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To choose receipts that you want to include in a bank deposit, follow these steps.

Note: If your company uses user name/password security, you must have a minimum of Edit access to Receive Money and/or Sales tasks in the Sage 50 Selected Access window to create new deposits. Tell me more about access rights.

From the Tasks menu, choose Select for Deposit. Sage 50 displays the Select for Deposit window.

All receipts associated with the currently selected general ledger cash account that have no deposit ticket IDs initially appear in the list.

Either accept the cash account or select a new account ID from the drop-down list.
The Deposit Ticket Date field displays the current system date; this is the date that will print on the deposit ticket. If you want another date to appear, change the date using the Calendar button.
To enter a new bank deposit, select which receipts (that currently do not have deposit ticket IDs) you want included in the current cash account deposit.

For each receipt you want to deposit, select the Deposit check box.

Tip: To quickly select all Deposit check boxes, click the All (Select) toolbar button. To quickly clear all Deposit check boxes, click the All (None) toolbar button.

Enter or accept the currently suggested deposit ticket ID.
Continue with Step 6.

To modify or print an existing deposit, click Open.

Existing deposits include receipts that already have a deposit ticket ID associated with them. If the receipt had been entered (in the Receive Money window) with a deposit ticket ID, that ID appears in the Deposit Ticket ID field. You can change this to any alphanumeric number.

Note: On the Pay Methods tab of the Customer Defaults window, you can choose when Sage 50 should automatically create deposit ticket IDs. Sage 50 can create deposit ticket IDs automatically when you enter transactions in the Receive Money window. Or if you prefer, leave deposit ticket IDs blank in the Receipts window and have Sage 50 automatically suggest deposit ticket IDs in the Select for Deposit window.

To print the deposit ticket, be sure a deposit ticket form is inserted in your printer, and then click Print. Follow the directions under Print a Form from a Task Window. If you are not prepared to print the deposit ticket, remember to save the transaction.