This lets you make multiple individual line-item distributions whenever you use the Write Checks feature, which you access from the Tasks menu. To make multiple distributions, do the following:
- In the Write Checks
window, select the Split button.
The Split Transaction window appears.
- The Account No. field displays the default expense account for the vendor you entered in the Write Checks window. Accept the default, or change it:
- To display a list of existing accounts, type ? in this field, or select the Lookup button.
- To add a new account, type + or double-click the field, which displays the Maintain Chart of Accounts window.
- Accept the default distribution
description, or change it as needed.
This is for your reference only; the description will not print on the check.
- In the Amount field, enter the line-item amount.
- If you are tracking job cost, enter or select a job ID if you want to distribute the amount to a specific job.
- Now for each remaining line item, enter the needed information following the instructions above.
- When finished, click OK to save the transaction and exit the window.
Note: As you complete each line item, at the bottom of the window Sage 50 keeps a running total of the amount of the payment distributed, the amount remaining to be distributed, and the total amount of the payment.
If you click OK but the total amount of the check you have written does not match the total amount of all distributions, the Unbalanced Split window appears.