In most businesses, you have bills that you pay every month, like utilities. By setting up recurring entries, you can save a great deal of time entering these purchases and payments.
The process is basically the same for entering recurring purchases or payments.
- From the Tasks menu, select Purchases or Payments.
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Complete the transaction as you normally would. For purchases, you have to assign a starting invoice. All of the transactions will be numbered incrementally; for example, if you enter 4501, the next invoice will be numbered 4502.
Note: You are actually creating a transaction here, not just a template.
Even if the amount will differ for the next time, it's helpful to have all the other information filled out for you. Then, you only have to change the amount.
- Instead of selecting Save,
select the Recur
button on the Payments screen. On the Purchases screen, select the drop-down arrow next to the Copy button, then select Create recurring.
A Create Recurring <transaction> dialog appears. - Select How often you want to recur this transaction from the drop-down list. You can choose Weekly, Biweekly, Every four weeks, Monthly (the default), Per Period, Quarterly, Twice a year, or Annually.
- Select the First transaction date from the calendar. This is the date that your recurring transaction will begin.
- Select the end date from one of three options:
- If you know a specific date you want to end the recurring transactions, select a date from the calendar for the End on option .
- If you know the specific number of recurring transactions you want to set up, select the End after option and enter the number of occurrences.
- If you want your recurring transaction to continue indefinitely, select No end date option.
- Click OK to save all the recurring transactions. Select Cancel to close the recur dialog (nothing is saved) and return to the transaction window.