Percent of Contract Billing

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Percent of Contract billing is used when customers are billed for jobs at certain intervals or when certain stages of a job are completed or nearly completed. When you use Progress Billing to bill the customer, you will select a particular job in the grid and specify the percent that you want to bill.

Setting up Sage 50 for Percent of Contract Billing

Two elements of setup must be complete for Percent of Contract billing to function properly.

Set the Billing Method field for the job records as Percent of Contract.
Enter Estimated Revenues for jobs/phases/cost codes. Sage 50 must have this information to bill each job/phase/cost code correctly. If the Estimated Revenues field for a particular job, phase, or cost code is left blank, Sage 50 will not calculate an amount to bill for that job, phase, or cost code.

Note that the grid on the Select for Progress Billing window displays the Estimated Revenues for each job/phase/cost code so you can quickly check the data.

How Sage 50 Bills Using Percent of Contract Billing

Sage 50 will bill based on a manually entered percentage for the estimated job revenue. The Amount that is billed for any line item will be equal to Estimated Revenue * Bill %. That is, the amount that will be billed for a given job/phase/cost code will be equal to the value in the Bill % field multiplied by the Estimated Revenues for that job/phase/cost code. In this case, the Bill % will be the value you enter, either manually or using the Select Percentage to Bill window.

You can use the Bill button on the toolbar during Select for Progress Billing to open the Select Percentage to Bill window on which you can specify a percentage for all phases/cost codes or to bill the remaining amounts for a job.

If you select an amount that will cause the Total % for any line item to exceed 100%, you will receive a warning when you attempt to save, print, or email the invoices (the Total % is equal to the Bill % plus the % Previously Billed). You will be able to override the warning and bill beyond 100% if you want.

Using Percent of Contract Billing

Use the Select for Progress Billing - Filter Selection window to select the jobs and customers you want to bill. Make sure that you check Percent of Contract/Completion. Click OK..
Select a line item in the grid for the first job you want to bill by clicking it.
Click the Bill button to open the Select Percentage to Bill window.
Select an option for billing. This will allow you to quickly enter a Bill % for all phases and cost codes for that job, if you so chooClick OK..
Select the Invoice check boxes for the line items you want to bill. Or you can use the All button in the toolbar to check all line items in the grid.
Verify that the amounts are correct.
Repeat steps 2 through 6 for the remaining jobs in the grid.
Select an option in the Create one invoice field.
Click Save, Print, or Email to process the selections.