Available in Sage 50 Quantum Accounting.
Select for Progress Billing
This window works together with the Select for Progress Billing - Filter Selection window to generate Sales invoices based on selections you make and the billing status of your jobs. On it, you can create multiple invoices for multiple customers. You can also use this routine to automate the release of retainage for jobs.
First, use the Select for Progress Billing - Filter Selection window to filter jobs based on a number of criteria such as Job ID, Customer ID, billing method (Percent of Contract/Completion or Proposal), and As of date. Once you make those selections and click OK, the Select for Progress Billing window appears with a list of all items that match the selection criteria you set. From this list, you choose the items you want to turn into Sales Invoices, and which retained amounts you want to release and bill your customers for. You can print or email these invoices to the appropriate customers.
Note: When Sage 50 creates invoices, it will use the Ship To address that has been specified as the default on the Contacts tab in Maintain Customers/Prospects. If no contact/address has been specified as the default Ship To, Sage 50 will use the Bill To Address.
Using Progress Billing
The Progress Billing option is a two-part process:
- You select those jobs that you want to bill in the Select for Progress Billing - Filter Selection window.
- Once you finish selecting items and click OK, the Select for Progress Billing window appears, listing all jobs for which invoices can be created, based on your selection criteria. Next, you select which invoices you want to create to send to your customers.
Releasing retainage
You can release retainage in Sage 50 through the Progress Billing routine or you can release it manually.
Viewing or editing invoices created with Progress
Billing
Once the invoices are generated, they can be edited or viewed from the Sales Invoicing window. Line items on sales invoices created in Progress Billing will display "Progress Billing for <Job description/Phase description>" on the Description field and the Amt to Bill in the Amount field. All phases for a job will be consolidated onto a single line item on the sales invoice. Retained amounts may be viewed on the Withhold Retainage tab.
In addition, invoices created to release retainage may be viewed or edited on the Apply to Sales tab of the Sales Invoicing window. These invoices are non-taxable, so the sales tax amount will be 0.00.
Note: Only jobs that are assigned a customer will display here.
Previewing and printing the invoices
If you'd like to review a hard copy of all the items that will be included on sales invoices as well as the total number of invoices to be created and the total billable amounts on those invoices, select Preview from the drop-down menu of options on the Print button to display the invoices to be created.
When you want to print or email the invoices selected, click Print or Email. Sage 50 will open a window that allows you to select the printer, the form to use, the number of copies, and whether or not you want to summarize invoices by job. You will also be asked if the forms printed properly if you select the Print option.
Warning! If you choose to summarize line items for the job, retainage withheld for each job will be lumped together with line item billings for that job, so that you will not get a separate display of retainage withheld on the invoice when it is printed, previewed, or emailed.