Set Up a New Company (Rebuild Process)

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When rebuilding an existing company, you must first set up a new company and then transfer the appropriate information from one company to another using the import/export process.

Note: You should not begin this process unless you intend to complete the entire rebuild process at one time. Also, you should make separate backups of your data after each procedure is complete. If something fails, you will not have to restart the entire process.

Use this procedure to set up your new company:

Start Sage 50, if it is not already running.
From the File menu, select New Company, or choose Set up a New Company in the Sage 50 Startup window. If a company is open, click OK to close it.

Sage 50 displays the New Company Setup wizard.
Read the introductory information, and click the Next button.
Enter your company's basic information in the appropriate fields and click the Next button.

Make sure that the Business Type is the same as in the original company.
Select the Copy settings from an existing Sage 50 company chart of accounts option, and click the Next button.
Select the company you want to rebuild from the company list, and click Next.
Select each company default setting that you want to copy to your new company, and click the Next button.

Important! Because you are rebuilding a company, you must select each option, including Employee defaults. If you don't, you will receive errors when importing employees and sales reps.

Note: If you are rebuilding your company because you want to change your accounting period or fiscal year setup, do not select the Accounting Periods defaults. You will be able to change this setup in a moment.
Select the appropriate accounting method (accrual or cash), and click Next.

The accounting method should be the same as for your old company unless this is the reason you are rebuilding company data.
Select the appropriate posting method (batch, SmartPosting, or real time), and click Next.
If you are rebuilding company data to change your accounting period and fiscal year structure (and you did not choose to copy accounting period defaults earlier), Sage 50 displays the New Company Setup - Accounting Periods window. If you chose to copy accounting period defaults, skip this step and continue with the next step.

Choose your accounting period setup method: monthly or custom.
Enter the starting dates for your new fiscal and payroll years as well as when you will be entering data. The accounting period dates must cover the dates for all journal entries you intend to import. Tell me how to choose the correct starting dates.
Continue with the next step.

Click Next until Sage 50 displays the New Company Setup - Finish window.
If you have a Paya account for storing credit card information or processing credit card transactions, be sure to enter your merchant ID and merchant key. To do this, go to Services>Credit Card Processing.
When you have completed the New Company Setup process, back up the new company.
Close the new company, and exit Sage 50.