Account Segments (Getting Started)

Account segmentation is a powerful tool that allows you to formally segment your chart of accounts, allowing you to use the segment selection features in Sage 50's reporting to filter reports based on selection of particular segments of the account ID. Using this feature, you can quickly and easily produce and print departmental or divisional reports and financial statements, or any other segment, such as location, restriction status, and so on.

See a specific example

In Bellwether Garden Supply, one of the sample companies provided with Sage 50, the income accounts in the General Ledger have been departmentalized. Two account segments have been created: one for the account portion, and a second for the department code, which is a two letter code. This is how it looks on the Account Segments tab in General Ledger Defaults:

When Bellwether wants to produce an Income Statement that shows only amounts for the Aviary department, it will filter the information for income by selecting only the Aviary department. This is how the Options screen for the Income Statement will appear:

When the report prints, only accounts that have AV in the Department segment will appear.

Setting up Account Segments in your company

You can set up account segments either during the New Company Setup Wizard or after the company is initially created by using the Account Segments tab in General Ledger Defaults. It is advisable to set up your account segments before you enter all of your accounts.

Set up Account Segments in New Company Setup

Set up Account Segments in General Ledger Defaults

Using Account Segments in your reports and financial statements

Account segments can be used in certain General Ledger reports and in Financial Statements for filtering information.

Use Account Segments in General Ledger Reports

Several General Ledger Reports allow you to filter by account segments. Select a link below to choose one of the reports.

Chart of Accounts Report

General Ledger Report

General Ledger Trial Balance Report

Working Trial Balance Report

Use Account Segments in Financial Statements

You can use Account Segments to filter financial statement data in either the Financial Statement Design Wizard or in Financial Statement Design.

Use Account Segments in the Financial Statement Wizard

Use Account Segments in Financial Statement Design