Transactions & Reporting > Payments (Money In and Out) > Account Register > Enter a Transaction in the Account Register

Enter a Transaction in the Account Register

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Read an overview of the account register

See step-by-step instructions for editing a transaction on the register

Change the filter options on the register

Change the sort order of transactions on the register

From the Tasks menu, select Account Register.
Select the Cash Account, if it is different than the displayed account.

The first cash account in your chart of accounts, alphabetically by name, defaults as the Cash Account. You can select a different account by clicking on the lookup icon. Only cash accounts display in the lookup list.

Click the New button to jump to end of the displayed transactions, to a blank transaction line.
Enter a transaction date, or click the calendar icon to select a date.

Tip: The tab order for entering a transaction on the register is different depending on whether you have chosen to display one entry line or two. (This option is set in Global Options on the General tab.) These instructions assume you are showing two lines. You can use your Enter or Tab key to move from one field to the next in the register.

Select either Payment or Receipt.
Select a customer (receipt) or vendor (payee).
Enter the payment or receipt amount.
Enter a reference number, such as a check number. This is required for receipts, but not for payments.
Enter a GL account to balance the entry to the cash account. For receipts, this would usually be an Account Receivable or Income account. For payments, it would usually be an Accounts Payable account or Expense account.

Click on the Split button if more than one account needs to be updated for this transaction.
Enter or confirm the value in the Memo field. For receipts, this defaults to the deposit ticket ID that was used for the last saved receipt. For payments, it is blank. You might enter the date or your purchase order number.
Click the Save button. You can type Alt-S from anywhere in the highlighted transaction to save.

Note: When you create a payment on the Payments window, you have to choose a payment method. The payment method on payments created from the Account Register will default to the payment method that was set up for the vendor.