Purchase Order Journal Fields (Import/Export)

Field Name

Import?

Required

Description of Field

Vendor ID

Y

Y

Alphanumeric - Vendor ID for the transaction.

Vendor Name

Y

N

Alphanumeric - Vendor name for the transaction. This field is used for exporting only.

Remit to Address Line 1

Y

N

Alphanumeric – Vendor Remit To address, line one.

Remit to Address Line 2

Y

N

Alphanumeric – Vendor Remit To address, line two.

Remit to City

Y

N

Alphanumeric - Vendor Remit To city.

Remit to State

Y

N

Alphanumeric - Vendor Remit To state.

Remit to Zip

Y

N

Alphanumeric - Vendor Remit To Zip code.

Remit to Country

Y

N

Alphanumeric - Vendor Remit To country.

P.O. #

Y

Maybe

Alphanumeric - Purchase order number for the transaction. Can be left blank.

Date

Y

Y

Date - Date of the transaction. Must be in ##/##/## (month/day/yr) format.

Closed

Y

N

Boolean - TRUE if purchase order is closed, otherwise FALSE.

P.O. Good Thru Date

Y

N

Date – The Good Thru date for a P.O. type transaction. Used only if the P.O. field is True. Must be in ##/##/## (month/day/yr) format.

Drop Ship

Y

N

Boolean - If used then set to TRUE.

Customer SO #

Y

N

Alphanumeric - Used for reference.

Customer Invoice #

Y

N

Alphanumeric – Used for reference.

Customer ID

Y

N

DataIDType – Must match one of the valid customer IDs in the customer list.

Ship to Name

Y

N

Alphanumeric – Ship-to name for the transaction.

Ship to Address-Line One

Y

N

Alphanumeric – Ship-to address line one for the transaction.

Ship to Address-Line Two

Y

N

Alphanumeric – Ship-to address line two for the transaction.

Ship to City

Y

N

Alphanumeric – Ship-to city for the transaction.

Ship to State

Y

N

Alphanumeric – Ship-to state for the transaction.

Ship to Zipcode

Y

N

Alphanumeric – Ship-to ZIP Code for the transaction.

Ship to Country

Y

N

Alphanumeric - Ship to country for the transaction.

Discount Amount

Y

N

Numeric (Real) - Discount amount for the transaction.

Discount Terms

Y

N

Alphanumeric - Description of purchase order terms.

Accounts Payable Account

Y

Y

Alphanumeric - Accounts payable account number for the transaction.

Accounts Payable Amount

N

<N/A>

Numeric (Real) - Net accounts payable amount for the transaction calculated during the import process. A positive amount denotes a debit, while a negative amount denotes a credit. This field is used for exporting only.

Ship Via

Y

N

Alphanumeric - Ship via for the transaction.

P.O. Note

Y

N

Alphanumeric - P.O. note (printed) for the transaction.

Internal Note

Y

N

Alphanumeric - P.O. note (internal) for the transaction.

Note Prints After Line Items

Y

N

Boolean - Whether to print the P.O. note after or before line items, valid choices are [True] or [False], where True=after line items and False=before line items.

Number of Distributions

Y

Y

Numeric (Whole) - Number of distributions in the transaction; valid numbers are 1 to 147. The number of distributions for a beginning balance transaction will be 1.

PO Distribution

Y

N

Real Number - corresponds with the row distribution number.

Quantity

Y

N

Numeric (Real) - Quantity for a line of distribution.

Stocking Quantity

N

N

Numeric (Real) - The actual quantity used for costing. Ignored on import if present.

Item ID

Y

N

Alphanumeric - Inventory item ID for a line of distribution.

Serial Number

Y

Y

Alphanumeric - Serial number for a line of distribution. Note: Each serial number will be listed on a separate line.

U/M ID

Y

Maybe

Alphanumeric - Used (and required) instead fo Item ID if you buy in different quantities for an item.

U/M No. of Stocking Units

Y

Maybe

Numeric (Real) - Required if you buy in different quantities.

Description

Y

N

Alphanumeric - Description for a line of distribution.

G/L Account

Y

Y

Alphanumeric - G/L account number for a line of distribution.

Unit Price

Y

N

Numeric (Real) - Unit price for a line of distribution.

Stocking Unit Price

N

N

Numeric (Real) - The actual price used for costing. Ignored on import if present.

UPC/SKU

N

N

Alphanumeric

Weight

N

N

Numeric - The weight of the item in the selected unit of measure.

Amount

Y

Y

Numeric (Real) - Amount for a line of distribution. A positive amount denotes a debit, while a negative amount denotes a credit.

Job ID

Y

N

Alphanumeric - Job ID for a line of distribution. (Sage 50 Premium Accounting and higher)

When importing any combination of jobs, phases, or cost codes, you must separate the items with commas and enclose the entire string with quotes. For example: "jobid,phase,costcode".

Transaction Period

N

<N/A>

Numeric (Whole) - Period number for the transaction. Used in conjunction with the Transaction Number to identify where a transaction (which is composed of several lines of distribution) begins and ends.