How to Verify the Correct Application of Payments to Invoices with Multiple Purchase Orders and How to Correct Misapplications

Use the Vendor Transaction History report in Sage 50 to see vendor history with payment information. To do so

1. In Sage 50, select Reports & Forms from the menubar. Then, select Accounts Payable.
2. Highlight Vendor Transaction History from the list.
3. Click the Options button to open the filters for this report.
4. Set the filters as you need. You can quickly set it to display all transactions by selecting All from the Date filter in the Dates box at the upper left.
5. Click OK. to display the report.
6. You will see a list of all transactions, including payments listed by Vendor.
7. Find the vendor(s) you are concerned about and examine the invoices and payments listed. Here, you can see how payments were applied.

You will need to edit existing payments to correct misapplications. To do so

1. Open the Vendor Transaction History report, as per the steps in the heading above.
2. Place the cursor over the payment you want to edit.
3. It will change into a zoom cursor.
4. Double-click the transaction. This will open it in the Payments window.
5. The Apply to Invoices tab will be open, displaying the invoices that this payment was applied to.
6. Adjust the amounts in the Amount Paid field or use the Pay checkbox to select or deselect an invoice.
7. Click Save and then Close when you are done.
8. Repeat this procedure for any other misapplied payments.