You can enter and save purchase orders for later use. For example, if you frequently request quotes for the same goods or group of goods (office supplies, inventory, and so on), you can create a memorized purchase order and you won't have to re-enter all of the line items each time you want a quote for these items.
To create a memorized purchase order,
- Select Maintain, Memorized Transactions, Purchase Orders.
- Enter a transaction ID and description that describes the transaction.
- Enter the order information.
- When finished, select Save to record the memorized transaction for later use.
Note: Memorized transactions are not posted to journals or the general ledger.
Not all purchase order fields are maintained in memorized transactions. Once the memorized order is selected for use in the Purchase Orders window, you must enter unique fields such as the purchase order number and date.
You don't have to create a memorized purchase order from scratch; you can memorize an already existing transaction as well.
Once you set up memorized invoices, you can select and use them. On the Purchase Orders window, click the drop-down arrow to the right of the List button. Then, click Select.