When you void a check:
- The original check will be cleared in Account Reconciliation.
- A copy of the original check with the amounts negated will be generated. The copy will be given a number of the original check, plus a V. (For example, if the original check was 108, then the copy will be 108V.)
- When you view the check onscreen, the word Void appears in large red letters.
- The new check will be marked as cleared; this is for bank-reconciliation purposes.
Voiding
Checks from the Tasks Menu
- From the Tasks menu, select Void Checks. The Void Existing Checks window appears.
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At Account ID, enter or select the G/L cash account number used on the check you want to void.
The window displays a list of the posted checks from the cash account you specified.
- At Void Date, Sage 50 offers the system date as default. This is the date on which you want to void the check. Accept or change the date as needed. The date entered here will be the date the original check is copied and negated and both checks are cleared in account reconciliation. The date must be greater than or equal to the beginning of the current accounting period.
- Scroll through the list to the check you want to void, and highlight the check.
- Select the Void button.
- Sage 50 asks you to confirm that you want to void this transaction. To void the check, select Yes.
- If you want to void any more checks from this cash account, then repeat steps 3 through 6. Otherwise, select Close.
Voiding
Checks from the Payments Window
- From the Tasks menu, select Payments. The Payments window appears.
- Use the List button to find and display the check you want to void.
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Next, select the Delete button, and from the drop-down list of options, select Void.
The Void Existing Checks window appears with the selected check highlighted.
- Enter or select the Void Date if different from the displayed system date.
- Select the Void button.
- Sage 50 asks you to confirm that you want to void this transaction. To void the check, select the Yes button.
- If you want to void any more checks from this cash account, then highlight it in the list of checks, and repeat steps 4 through 6. Otherwise, select Close.
Note: The preceding instructions are also true for the Write Checks window. From the Tasks menu, select Write Checks rather than Payments. Then proceed as described in steps 2 through 7 above.