This can be used to void payroll checks that have been posted but not cleared. You can void paychecks either from the Tasks menu or directly from the Payroll Entry window.
To void paychecks from the Tasks menu
- From the Tasks menu, select Void Checks. The Void Existing Checks window appears.
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At Account ID, enter or select the G/L cash account number used on the check you want to void.
The window displays a list of the posted checks from the cash account you specified.
- At Void Date, Sage 50 offers the system date as default. This is the date on which you want to void the check. Accept or change the date as needed. The date entered here will be the date the original check is copied and negated and both checks are cleared in account reconciliation. The date must be greater than or equal to the beginning of the current accounting period.
- Scroll through the list to the check you want to void, and highlight the check.
- Select the Void button.
- Sage 50 asks you to confirm that you want to void this transaction. To void the paycheck, select Yes.
- If you want to void any more checks from this cash account, then repeat steps 3 through 6. Otherwise, select Close.
To void paychecks from the Payroll Entry window
- From the Tasks menu, select Payroll Entry. The Payroll Entry window appears.
- Use the List button to find and display the paycheck you want to void.
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Next, select the Delete button, and from the drop-down list of options, select Void.
The Void Existing Checks window appears with the selected paycheck highlighted.
- Enter or select the Void Date if different from the displayed system date.
- Select the Void button.
- Sage 50 asks you to confirm that you want to void this transaction. To void the paycheck, select the Yes button.
- If you want to void any more paychecks from this cash account, then highlight it in the list of checks, and repeat steps 4 through 6. Otherwise, select Close.
When you void a check
- The original check will be marked as cleared in Account Reconciliation.
- A copy of the original check with negative amounts will be generated. The copy will be given a number of the original check, plus a V. (For example, if the original check was 2055, then the copy will be 2055V. See the illustration below.)
- When you view the check onscreen, the word Void appears in large red letters.
- The new check will be marked as cleared in Account Reconciliation.
- You will not be able to edit either the original check or the voided counterpart.
What happens if I delete the original check after it has been voided?
If you delete the original, both it and the voided counterpart will be deleted.
What happens if I delete the voided counterpart?
It will reinstate the original check.
How do I edit a voided check?
1. Select the voided counterpart and click Delete to delete it. This will reinstate the original check and make it editable.
2. Make your changes to the original and save.
3. Re-void it if necessary.