Essential Tasks

Bill your customers for goods shipped or received  at the time of sale, and for services provided.

Create an order for an item or service that you will provide at a later date.

Keep track of estimates that you've sent to a current or potential customer. No accounting entries are made when a quote is entered.

Enter payments you receive from your customers, and apply the payment to one or more unpaid invoices.

When you record a sale, Sage 50 Accounting keeps track of the goods and services sold and updates the customer’s record.

To create an invoice: Open the Customers & Sales page in the Home window. In the Tasks pane, click the Sales Invoices icon, and then complete the following steps.

1. Select a customer. Sage 50 Accounting will auto-fill the Sold to, Ship to, Comments, and Terms fields with the data from the customer’s record.
2. Select items from your price list, or enter details about the items you are selling.
3. Print or email the invoice, or print your invoices in a batch at a later date.
4. Click Process to record the transaction, and update account balances and the customer’s record.

To record a payment from a customer: Open the Customers & Sales page in the Home window. In the Tasks pane, click the Receipts icon, and then complete the following steps.

1. Select a customer.
2. Select the payment method, and the account to which you will deposit the payment. If the customer is paying by cheque, enter the cheque number.
3. Ensure the date of receipt is correct. By default, the current session date is used.
4. Select the invoice to which the payment should be applied. Sage 50 Accounting automatically calculates the eligible discount based on the payment terms you entered.
5. Click Process to record the transaction and update account balances and the customer’s record.

Enter an estimate you received from a vendor for goods or services. No accounting entries are made when a quote is entered.

Record an order for an item that your vendor will supply at a later date, or for a service that the vendor will provide at a later date.

Enter bills from vendors for items you have received or for services provided.

Pay Purchase Invoices: Enter a payment to a vendor and apply the payment to one or more unpaid bills.

Pay Credit Card Bills: Enter payments (for example, write a cheque) to your credit card company for business expenses.

Pay Expenses (also known as Make Other Payment): Record an expense and the method of payment.

Pay Remittances: Enter payments to payroll authorities for source deductions and other payroll-related expenses.

If you do not need to use Sage 50 Accounting to keep track of and remind you about your unpaid bills, you can simplify your record keeping by entering only your expenses. In fact, all businesses have miscellaneous day-to-day expenses that can be recorded this way. For information on entering and paying a bill, search for Entering a purchase invoice.

1. Select a vendor from the list.
2. Select a payment method and the account from which the expense is paid. If you are paying by cheque, enter the cheque number.
3. Ensure the date of payment is correct. By default, the current session date is used.
4. Select an account to record the expense, and then enter details about each expense.
5. Click Process to record the transaction and update account balances.