Enter a Sales Invoice

If you accept credit card payments:

Add the credit cards that your company accepts.
If you are using the Paya online credit card processing service, add the merchant account information to Sage 50 Accounting and install Sage Exchange on your computer. To print a credit card receipt, you must have an attached printer installed on your system.

If you want to accept pre-authorized debit payments, sign up with Sage 50 Accounting and set up your company and customer for pre-authorized debit payments.

Enter a sales invoice to be paid by cash

Create a new sales invoice.
How?
1. In the Home window, click Customers & Sales on the navigation pane.
2. In the Tasks pane, right-click the Sales Invoices icon and select Invoice, and then select Create Invoice from the menu.
Select Cash from the Payment Method list.
Select the account from the Deposit To list.
(Optional) Open the View menu and select Invoice Style to select the style of invoice your company uses.
Select a customer from the Customerlist.
- To enter an invoice for a new customer, add the customer "on the fly".
- If you plan to do business with this customer only once and don't want to add them to your customer list, you can select One-time Customer from the Customer list. The Pay Later option is not available for one-time customers.
- If a customer has more than one address, you can select the appropriate one for shipping in the Shipping Address list.
In the Invoice No. box, enter the sales invoice number.
Enter a Date.
(Optional) Enter an Order/Quote No.
(Optional) Enter a Shipping Date.
(Optional) Allocate the entire transaction using the Project List menu. Line items can also be allocated to separate projects.
(Optional) Select a salesperson from the Salesperson list.
If you have assigned a salesperson to the customer record, this information is filled in automatically.
(Optional) Open the Ship from list and select the location from where you are selling the items. (Sage 50 Premium Accounting)
Select items from the list in the Item Number column.
Enter a Quantity for each item.
(Optional) If the item uses serial numbers, click and enter the serial numbers of the items you are selling. (Sage 50 Quantum Accounting)
(Optional) To preview the invoice before processing it, click .
When you have finished making additions or changes to the invoice, select either Process or Print & Process.

Enter a sales invoice to be paid by cheque

Create a new sales invoice.
How?
1. In the Home window, click Customers & Sales on the navigation pane.
2. In the Tasks pane, right-click the Sales Invoices icon and select Invoice, and then select Create Invoice from the menu.
Select Chequefrom the Payment Method list.
Select the account from the Deposit To list.
Enter the Cheque No.
(Optional) Open the View menu and select Invoice Style to select the style of invoice your company uses.
Select a customer from the Customer list.
- To enter an invoice for a new customer, add the customer "on the fly".
- If you plan to do business with this customer only once and don't want to add them to your customer list, you can select One-time Customer from the Customer list. The Pay Later option is not available for one-time customers.
- If a customer has more than one address, you can select the appropriate one for shipping in the Shipping Address list.
In the Invoice No. box, enter the sales invoice number.
Enter a Date.
(Optional) Enter an Order/Quote No.
(Optional) Enter a Shipping Date.
(Optional) Allocate the entire transaction using the Project List menu. Line items can also be allocated to separate projects.
(Optional) Select a salesperson from the Salesperson list.
If you have assigned a salesperson to the customer record, this information is filled in automatically.
(Optional) Open the Ship from list and select the location from where you are selling the items. (Sage 50 Premium Accounting)
Click the finder in the Item Number column to open the Select Inventory/Service window so you can select items or services.
Enter a Quantity for each item.
(Optional) If the item uses serial numbers, click and enter the serial numbers of the items you are selling. (Sage 50 Quantum Accounting)
(Optional) To preview the invoice before processing it, click .
When you have finished making additions or changes to the invoice, select either Process or Print & Process.

Enter a sales invoice to be paid by credit card

Create a new sales invoice.
How?
1. In the Home window, click Customers & Sales on the navigation pane.
2. In the Tasks pane, right-click the Sales Invoices icon and select Invoice, and then select Create Invoice from the menu.
Select a credit card from the Payment Method list.
(Optional) Open the View menu and select Invoice Style to select the style of invoice your company uses.
Select a customer from the Customer list.
- To enter an invoice for a new customer, add the customer "on the fly".
- If you plan to do business with this customer only once and don't want to add them to your customer list, you can select One-time Customer from the Customer list. The Pay Later option is not available for one-time customers.
- If a customer has more than one address, you can select the appropriate one for shipping in the Shipping Address list.
In the Invoice No. box, enter the sales invoice number.
Enter a Date.
(Optional) Enter a Shipping Date.
(Optional) Allocate the entire transaction using the Project List menu. Line items can also be allocated to separate projects.
(Optional) Select a salesperson from the Salesperson list.
If you have assigned a salesperson to the customer record, this information is filled in automatically.
(Optional) Open the Ship from list and select the location from where you are selling the items. (Sage 50 Premium Accounting)
Select items from the list in the Item Number column.
Enter a Quantity for each item.
(Optional) If the item uses serial numbers, click and enter the serial numbers of the items you are selling. (Sage 50 Quantum Accounting)

(Optional) If you have set up a merchant account, click the Process Credit Card button.

In the Credit Card Information window, make sure the billing information is correct.
If you have more than one merchant account set up, select the merchant account you want to use to accept the payment. (Sage 50 Premium Accounting)
If the payment is in a foreign currency, you can use the exchange rate displayed or enter a new rate. This rate will be used to convert the foreign currency to the currency accepted by your Paya merchant account. (Sage 50 Premium Accounting)
Select the method of authorization:

How to get an authorization code for a credit card transaction
If you want to do this:	Do the following:
Enter an authorization code manually	Select Enter Authorization Code Manually and type the code in the Authorization Code box.
Generate a new authorization code	Click Charge in Paya Exchange, verify and submit the customer's billing information. After the authorization is complete, in the Credit Card Information window, click Print Receipt to print an authorization receipt.

Click OK to return to the transaction window.

(Optional) To preview the invoice before processing it, click .
When you have finished making additions or changes to the invoice, select either Process or Print & Process.

Enter a sales invoice to be paid later

Create a new sales invoice.
How?
1. In the Home window, click Customers & Sales on the navigation pane.
2. In the Tasks pane, right-click the Sales Invoices icon and select Invoice, and then select Create Invoice from the menu.
Select Pay Later from the Payment Method list.
(Optional) Open the View menu and select Invoice Style to select the style of invoice your company uses.
Select a customer from the Customer list.
- To enter an invoice for a new customer, add the customer "on the fly".
- If you plan to do business with this customer only once and don't want to add them to your customer list, you can select One-time Customer from the Customer list. The Pay Later option is not available for one-time customers.
- If a customer has more than one address, you can select the appropriate one for shipping in the Shipping Address list.
In the Invoice No. box, enter the sales invoice number.
Enter a Date.
(Optional) Allocate the entire transaction using the Project List menu. Line items can also be allocated to separate projects.
(Optional) Select a salesperson from the Salesperson list.
If you have assigned a salesperson to the customer record, this information is filled in automatically.
(Optional) Allocate the entire transaction using the Project List menu.
(Optional) Open the Ship from list and select the location from where you are selling the items. (Sage 50 Premium Accounting)
Select items from the list in the Item Number column.
Enter a Quantity for each item.
(Optional) If the item uses serial numbers, click and enter the serial numbers of the items you are selling. (Sage 50 Quantum Accounting)
(Optional) To preview the invoice before processing it, click .
When you have finished making additions or changes to the invoice, select either Process or Print & Process.

Enter a new sales invoice to be paid by pre-authorized debit

Create a new sales invoice.
How?
1. In the Home window, click Customers & Sales on the navigation pane.
2. In the Tasks pane, right-click the Sales Invoices icon and select Invoice, and then select Create Invoice from the menu.
Select Pre-Authorized Debit (PAD) from the Payment Method list.
Select the account from the Deposit To list.
In the PAD No. box, enter a payment reference number for this pre-authorized debit transaction. This number will also be used to identify this transaction when you upload the debit file to your direct debit service provider.
(Optional) Open the View menu and select Invoice Style to select the style of invoice your company uses.
Select a customer from the Customer list.
- To enter an invoice for a new customer, add the customer "on the fly".
- If you plan to do business with this customer only once and don't want to add them to your customer list, you can select One-time Customer from the Customer list. The Pay Later option is not available for one-time customers.
- If a customer has more than one address, you can select the appropriate one for shipping in the Shipping Address list.
In the Invoice No. box, enter the sales invoice number.
Enter a Date.
(Optional) Enter an Order/Quote No.
(Optional) Enter a Shipping Date.
(Optional) Allocate the entire transaction using the Project List menu. Line items can also be allocated to separate projects.
(Optional) Select a salesperson from the Salesperson list.
If you have assigned a salesperson to the customer record, this information is filled in automatically.
(Optional) Open the Ship from list and select the location from where you are selling the items. (Sage 50 Premium Accounting)
Select items from the list in the Item Number column.
Enter a Quantity for each item.
(Optional) If the item uses serial numbers, click and enter the serial numbers of the items you are selling. (Sage 50 Quantum Accounting)
(Optional) To preview the invoice before processing it, click .
When you have finished making additions or changes to the invoice, select either Process or Print & Process.
Upload the pre-authorized debit file. You can submit multiple debit payments in a single file.