In the Paycheques window, you pay employees one at a time. If you have many employees to pay on a regular basis, you may find it more convenient to process a payroll cheque run to pay some or all of your employees at once.
Note: If you want to issue paycheques with dates in the previous fiscal year, you must issue individual cheques in the Paycheques window, calculating taxes manually.
Also if you want to issue paycheques in the next fiscal year or calendar year, you must have a service plan that includes payroll and turn on the option Allow transactions in the future.
Before you can process a paycheque, the following payroll linked accounts must be set up:
If you are using projects, you can allocate paycheques to one or more projects.
A payroll expense group is a set of payroll linked accounts used to track payroll expenses. You can create up to 100 payroll expense groups in Sage 50 Accounting.
These payroll expense groups are convenient for income statement reporting purposes if you want to use different accounts for the same employee payroll expenses for different locations, job categories, employees, etc. For example, you could assign different income and payroll expense accounts to administrative and factory staff.
If you are using departments,
you can also allocate an employee's
payroll to multiple departments
Benefits. The program adds this value to the gross pay before calculating taxes (CPP, QPP, EI, WCB, and income tax). However, since benefits are not paid in cash, they are deducted from the gross pay before calculating the net pay.
Do not enter the amount of the GST or QST (Quebec sales tax) charged on the taxable benefits in the Benefits box; use a GST/Benefits or QST/Benefits box. (To create a GST or QST Benefits box, choose Names from the Setup menu, then change the name of one of the deduction boxes).
Review the details of a transaction during its preparation
Pay an employee based on time slips