Customers > Sales > Sales Quotes > About Sales Quotes
Sales Quotes
Sales quotes are records of sales information (like item prices
and quantity) quoted to your customers for goods and services they
might buy later.
Using Sage 50 Accounting to prepare and print a quote
has several advantages
- Provides a professional-looking document to send or email automatically to your customer.
- Allows you to view
open quotes and follow up with the customer to find out when they are ready to order.
- Saves time because
you can use Sage 50 Accounting to convert
the recorded quote into a sales order
or invoice. This is particularly useful when bidding on a project.
Before using Sales Quotes
- If you are new to Sage 50 Accounting, you will have to
turn
on this feature to begin using sales quotes.
- You will also need to set up your inventory items and services which will appear on sales quotes (but not required, as you can create inventory items and services while creating a quote).
- You might also want to set up your customers, so that their billing information appears automatically on the quote (but again, this can be done when entering a quote, you just need a customer name if this is just a potential customer which you can add later when they accept your quote).
Using Sales Quotes to bid on a Project
Sometimes issuing a quote is a way of attracting new clients, in which case you must be aware of your pricing. Consider which item prices are important in securing this client's order. You might even consider setting up a separate price list for this client, to make it easy to view and change item prices before presenting the quote to the customer (Sage 50 Premium Accounting).
When preparing a quote, you can use a default Sage 50 Form, or create a custom one (add a logo, modify the layout, or add important company information, like your company's website address or seasonal tips). Each time you issue a quote, note that it does not impact inventory levels, they change only when you issue an order or an invoice.
If your client accepts your quote, but wants you to add more services or remove items, it can easily be modified prior to issuing a final sales order or invoice. And finally, if most of your quotes are issued when bidding for projects, and they are commonly referred to as estimates or bids, you can rename sales quotes to reflect your industry-terminology. (Sage 50 Premium Accounting)
What do you want to do?
Enter a sales
quote
Print a
sales quote
Email a
sales quote
Convert a
sales quote to a sales order
Convert a
sales quote to an invoice
Change the terminology Sage 50 Accounting uses for sales quotes (Sage 50 Premium Accounting)
Change
the print and form options
Change
the default message on a sales quote
Display
discount columns in a sales quote
Void
a sales quote
Adjust
a sales quote
Learn
about customizing Sage 50 Forms