This window allows you to pay employees in a batch or group. If you selected the wrong batch or group of employees, you can return to the filter window by clicking Select at the top of the window.
- Click Detail to display the Paycheck Detail window for the employee. If you don't subscribe to a Sage Business Care plan you will need to do this to enter the taxes and other deductions for each employee's check.
- To print a "pre-check" register that lists all payments that you have currently selected in the window, click the drop-down arrow next to the Print button, and then select the Report option. The pre-check register is a list of employee paychecks that will be printed when you select the Print button. You can use this preview report to examine paycheck detail, approve selected employee checks, and prepare the check order before the checks are actually printed and posted.
Note: If you select Close on this window, no paychecks will be printed or posted. You will lose all the selections you just made.
I got an error that says I've exceeded the number of employees that my payroll solution allows me to pay. Why did I get this error and what should I do?
Your payroll subscription limits the number of employees that you can pay per month. For example, you may be subscribed to a Sage Business Care plan that allows you to pay 50 employees per month. This means that during each calendar month you can pay up to 50 employees as many times as you want to.
You have received this error because the employees you have selected to pay exceed the limit. You can either select fewer employees or select employees that have already been paid this month. Otherwise, you will need to upgrade your Sage Business Care plan (Gold or Platinum) or a monthly subscription.
To see which employees have been paid this month, you can view the Payroll Check Register. To do this, go to the Employees & Payroll Navigation Center and click the Reports navigation aid. Double-click Payroll Check Register in the list of Payroll reports. You can filter this report by different dates by selecting Options.
To see if you are subscribed to a Sage Business Care plan, go to Help>About Sage 50 Accounting.
Do
you want to pay a single employee or more than one?
If you want to pay a number of employees, you've come to the right place. The Select Employees to Pay window, together with the Select Employees--Filter Selection window, lets you select a group of employees for payment and then create paychecks for the group.
You pay a single employee using the Payroll Entry option on the Tasks menu. In Payroll Entry, you can also enter manual paychecks for a historical record of previously written payroll checks.
Is
your company set up for automatic calculation of payroll taxes?
If you just installed Sage 50, federal, state, and most local payroll taxes will not calculate automatically for you during payroll entry. (In some cases, payroll tax amounts will be inaccurate or zero.) You must subscribe to a Sage Business Care plan and install the latest tax update to have payroll taxes and other deductions calculated within Sage 50. Otherwise, you will have to manually calculate and enter payroll taxes and other deductions on each paycheck.
Install the Sage 50 tax update
Troubleshoot payroll tax calculation errors during payroll entry
Are
time-ticket hours or jobs involved in this payroll entry?
If an employee is set up with the Hourly-Time Ticket Hours pay method (possible only in Sage 50 Premium Accounting and Sage 50 Premium Accounting), then an asterisk (*) appears next to the employee's name in the SelectEmployees to Pay list (for example, *Steve W. Austen). The total hours worked displays the total number of time ticket durations for each employee recorded during the selected payroll period that have not been used to create paychecks.
If you need to apply an employee's salary to a specific job or jobs, select the Jobs button, and then fill in the information to apply hours worked and payroll amounts to those jobs.
Printing
and previewing paychecks
Sage 50 gives you the opportunity to review the information that will appear on forms before you print them. The Print button in the toolbar of Payroll Entry gives you two options: Select Preview to look over a paycheck before printing; when you're ready, select Print for a hard copy of the check.
Recalculating
the cash balance in Select Employees to Pay
If you see the word Uncalculated in the Balance field of the window, then the Recalculate cash balance automatically in Receipts and Payments in Maintain Global Options is currently not selected.
Select Employees
to Pay fields
Check Date: Enter the date you want on the employee checks. This defaults to the current system date.
Pay End Date: Enter the pay period ending date. This also defaults to the current system date. If you need to change this date, click the Select button, and then edit the Pay End Date field of the Filter Selection window.
Cash Acct.: The last cash account that you used to post payroll entries is typically selected.
Hours: If you set up the employee as hourly, then the number of hours worked for the pay period will appear here. Sage 50 multiplies the hours times the current rate for the employee and distributes it to the appropriate G/L accounts.
Salary: If you set up the employee as salaried, the employee's salary amount for the pay period appears here and is distributed to the appropriate G/L accounts. You also have the option to enter the number of hours worked for salary employees. Hours entered for salary employees will not affect the amount of the check.
# Weeks: This shows the pay period for the employees:
1: Employees who are paid weekly.
2: Employees who are paid bi-weekly or semi-monthly.
4: Employees who are paid monthly.
52: Employees who are paid annually.
Pay: Check this box to include the employee when you print checks.
Tip: Use the All (Select) button to select all employees for payment. Use the All (None) button to deselect all employees so that none are chosen for payment.
DD: If an employee is set up for direct deposit, select the DD check box to print a non-negotiable advice form notifying that a deposit has been made to the employee's direct deposit account(s).