Receive Money Fields
Below is a listing of all fields in the Receive Money task window.
In this field, Sage 50 suggests an ID for the deposit ticket you want present to your bank. This code is also used for bank statement reconciliation. If you want to enter your own alphanumeric ticket number, you can do that as well (8 characters maximum). Sage 50 assigns deposit ticket IDs based on options set up on the Payment Methods tab of the Customer Defaults window.
Tip: If you choose to enter deposit ticket IDs in Receive Money window when entering a receipt, use different deposit ticket IDs for each separate bank deposit made. For example, enter 03/15/12 as the deposit ticket ID for all receipts recorded and deposited on March 15, 2012. This will make Sage 50's account reconciliation easier to manage because all receipts listed that day appear as one, combined deposit transaction.
You will select vendor ID from the drop-down list if you have received payment from a vendor, such as a refund check. You must first enter a credit memo (refund). Then, you receive the check from the vendor and apply the receipt to the credit memo.
If you do not have password privileges to accounts payable areas, you will not have access to this field, and the list will be disabled.
From the list, select the method of payment this customer is using. The payment methods are entered on the Pay Methods tab of the Customer Defaults window. A few examples are: Cash, Check, AutoDeposit, AMEX, Discover, MasterCard, and VISA.
Enter or select the general ledger account ID to which you want to apply the deposit. This would generally be a cash account.
If you have the Hide General Ledger Accounts global option activated, the Cash Account lookup list displays only names of cash accounts currently set up in the chart of accounts. Select the cash account name to apply to this deposit.
Note: If you want to apply an alternate G/L account (an account that uses an account type other than Cash) for this transaction, you must click Journal.
This is a description of inventory items and only appears if you are applying to revenues or applying to a vendor account.
If you entered a sales description for an inventory item, that information appears here. If the sales description field for an inventory item was left blank, Sage 50 displays the description for the inventory item. If both are blank or no item was selected, this field is defaulted with the description of the account number you enter in the next entry box.
Apply to Vendor Account Tab
This is a description of inventory items and only appears if you are applying to revenues or applying to a vendor account.
If you entered a sales description for an inventory item, that information appears here. If the sales description field for an inventory item was left blank, Sage 50 displays the description for the inventory item. If both are blank or no item was selected, this field is defaulted with the description of the account number you enter in the next entry box.