Available in Sage 50 Quantum Accounting.
Revisions allow you to make changes to the bill of materials for assembly items that have been used in transactions. You can access the Revisions window by selecting the Revisions button, which is located on the Bill of Materials tab of the Maintain Inventory Items window. The Revisions window lists all revisions that have been made to the bill of materials and the effective date for the revision. From this window, you can either create a new or edit an existing revision. The original bill of materials is always listed as Revision 0 and cannot be deleted.
Revisions are valuable because they update the bill of materials without altering the original bill of materials that is associated with an assembly item. Revisions allow you to make slight changes to the bill of materials without requiring you to create a new assembly item record.
Although you can use them in a number of ways, revisions are only intended to be used to make minor changes to the bill of materials. To help clarify what constitutes a minor change and to further explain when to use a revision as opposed to another assembly item, consider the following examples:
- When to create a revision: You produce large quantities of an item and occasionally the options for that item change mid-stream. Let's say that the screw that you are using for the item is no longer available or you want to use a different screw. By replacing this component only in the bill of materials, you create a revision. This allows you to produce an assembly item that may differ slightly, but is treated identically for inventory purposes.
- When to create a new assembly item: You produce large quantities of an item and occasionally the options for the item change mid-stream. Let's say that one of the components for the item has tripled in price. In this case, we recommend that you create a new assembly item instead of a revision. You should create a new assembly item when costs greatly increase or components change significantly.