Select the Direct Deposit tab in the Maintain Employees/Sales Reps window to set up direct deposit accounts for your employees as indicated on the Employee Authorization Agreement. You can set up as many as four separate bank accounts for each direct deposit employee. Then you enter the percentage or fixed dollar amount of net pay that you want to distribute to each of the chosen accounts.
For each account you set up, you enter the appropriate information in the fields that appear in the grid opposite the appropriate Account field (that is, Account 1, 2, 3, or 4).
Fields
Employees/Sales Reps Header Fields
For each direct deposit employee, you can set up as many as four accounts (Account 1, 2, 3, and 4) to distribute direct deposit funds to.
From the drop-down list, select the type of account to be debited for direct deposits for the current account (Account 1, 2, 3, or 4) for this direct deposit employee. Select either Checking or Savings.
Enter the routing/transit number of the employee's bank account you want to use to receive direct deposit funds for the current account (Account 1, 2, 3, or 4).
Enter the account number of the current employee's bank account you want to use for direct deposit. You will enter a bank account number for each direct deposit account (limit, four) you set up for the employee.
From the drop-down list, choose the method you want to use to distribute funds to the current direct deposit account (Account 1, 2, 3, or 4) for this employee. The methods include
Percent: The amount distributed to the account will equal the employee's net pay multiplied by the allocation percentage you enter in the % field. For example, $1,000 x 20% = $200. The amount will fluctuate depending on net pay for the payroll period.
Amount: The amount distributed to the account will be the value entered in the Fixed Dollar Amount field. This will not fluctuate despite changes in the employee's net pay.
Remainder: The remainder method ensures that all of an employee's net pay is distributed in cases where net pay exceeds the account allocations you have set up. There can be only one remainder account, and one of the accounts you set up must be a remainder account unless you distribute 100 percent of net pay to one or more of the accounts.
Use this field to enter the total percentage of net pay distributed to a direct deposit account (Account 1, 2, 3, or 4) whose allocation method is Percent.
Use this field to enter the fixed dollar amount you want to distribute to a direct deposit account (Account 1, 2, 3, or 4) whose allocation method is (Fixed) Amount.
This reflects whether or not you have successfully sent a pre-note for approval of the current direct deposit account (Account 1, 2, 3, or 4) for this employee. Once direct deposit is approved for the account, the Pre-Note Status field will read "Approved." You can't edit this field.
The field could also display one of the following status messages:
Pending: A pre-note has been sent and is pending approval.
Rejected: A pre-note has been sent but has been rejected by the employee's financial institution.
Not Sent: No pre-note has been sent for the current account.
This displays the date of the latest pre-note that you have sent for the current direct deposit account (Account 1, 2, 3, or 4) for this employee. If you have not sent a pre-note, the date that appears is the current system date. You cannot edit this field.
Select this button for any of the four direct deposit accounts (Account 1, 2, 3, or 4) that you want to reset. Following the reset, you can enter new information for the account.
- If the pre-note status for the account is "Not Sent," Sage 50 will clear all editable fields (such as Account Type and Routing Transit Number) for the account.
- If the pre-note status is other than "Not Sent" (for example, "Pending"), Sage 50 will clear all editable fields and change the pre-note status to "Not Sent."
These two fields display the total percentage and the total fixed amount allocated to all of the accounts set up as direct deposit accounts for the employee. These totals apply to all accounts set up as Percentage and (Fixed) Amount accounts.
Use these buttons to move a selected row up or down one position in the list of accounts. This will be useful, for example, if you have a (Fixed) Amount account toward the end of the list and want to move it up to make sure that there will be enough net pay to distribute the entire fixed amount to that account.
Whenever you move a row, it is automatically renumbered. For example, if you move Account 2 up one position, it will become Account 1. If you move Account 2 down one position, it will become Account 3.
When you select one of the accounts (Account 1, 2, 3, or 4) in the list of direct deposit accounts, the message at the bottom left of the tab gives you more information about the pre-note status of that account.