Available in Sage 50 Premium Accounting and higher.
Inventory and Time & Billing
Activities performed and expenses incurred while working on projects are set up in Inventory using two inventory item classes:
Activity items
These describe the type of work performed and the price per unit. They are used on time tickets.
Use Activity items to indicate how time is spent when performing services for a customer, for a job, or for internal administrative work. Activity items are used on employee or vendor time tickets. When you are ready to bill your customers for the time spent on activities, you can apply Billable activity items to customer invoices.
Note: Activity items are not associated with cost of sales. When you bill an activity item to a customer, only income is credited in the general ledger when posting a sales invoice.
Some examples of activity items are: lawyers who bill clients for time spent on the phone or time spent in briefings.
Charge items
These describe expenses incurred while working on projects. They are used on expense tickets.
Use Charge items to record
- expenses by an employee or vendor when company resources are used for a customer or job.
- administrative expenses within the company.
- employee out-of-pocket reimbursable expenses.
Charge items are used on employee or vendor expense tickets.
Note: Charge items are not associated with cost of sales. When you bill a charge item to a customer, only income is credited in the general ledger when posting a sales invoice.
Here are some examples of Charge items:
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Copying |
Outside printing |
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Word processing |
Facsimile |
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Telephone |
Online Research |
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Delivery Services/messengers |
Postage |
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Local travel |
Out-of-town travel |
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Meals |
Court fees |
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Subpoena fees |
Witness fees |
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Deposition transcripts |
Trial transcripts |
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Trial exhibits |
Experts |
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Private investigators |
Arbitrators/mediators |
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Local counsel |
Other professionals |