Available in Sage 50 Quantum Accounting.

Percent of Proposal Billing

Percent of Proposal billing is used when customers are billed based on billing percentages for accepted proposals. Proposals are entered, accepted, and billed. When you use Progress Billing to bill the customer, you will select a particular proposal in the grid and specify the percent that you want to bill. You can use the Bill button to obtain options for quickly updating billing percentages for proposals.

Two elements of setup must be complete for Percent of Proposal billing to function properly.

  1. Set the Billing Method field for the job records as Percent of Proposal.

    2. Note: The Estimated Revenues fields for jobs/phases/cost codes are grayed out since estimated revenues are calculated for each job/phase/cost code based on accepted proposals.

  2. Enter and accept proposals, specifying line items to the particular jobs/phases/cost codes.

Sage 50 will bill based on a manually entered percentage for the proposal amounts. The Amount that is billed for any line item will be equal to the Proposal Amt * Bill %. The Bill % will be the value you enter, either manually or using the Select Percentage to Bill window.

You can use the Bill button on the toolbar during Select for Progress Billing to open the Select Percentage to Bill window on which you can specify a percentage for all phases/cost codes or to bill the remaining amounts for a proposal.

Note: If you select an amount that will cause the Total % for any line item to exceed 100%, you will receive a warning when you attempt to save, print, or email the invoices (the Total % is equal to the Bill % plus the % Previously Billed). You will be able to override the warning and bill beyond 100% if you want.

  1. Use the Select for Progress Billing - Filter Selection window to select the jobs and customers you want to bill. Make sure that you check Percent of Proposal. Click OK..

    2. Note: Proposals containing serialized inventory or serialized assembly items will not included.

  2. Select a line item in the grid for the first proposal you want to bill by clicking it.
  3. Click the Bill button to open the Select Percentage to Bill window.
  4. Select an option for billing. This will allow you to quickly enter a Bill % for all phases and cost codes for that proposal, if you so chooClick OK..
  5. Select the Invoice check boxes for the line items you want to bill. Or you can use the All button in the toolbar to check all line items in the grid.
  6. Verify that the amounts are correct.
  7. Repeat steps 2 through 6 for the remaining proposals in the grid.
  8. Select an option in the Create one invoice field.
  9. Click Save, Print, or Email to process the selections.
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