Percent of Completion Billing

Four elements must be complete for Percent of Completion billing to function properly.

1. Set the Billing Method field for the job records as Percent of Completion.
2. Enter Estimated Expenses for jobs/phases/cost codes. Sage 50 must have this information so that it can calculate a percent of completion for each job/phase/cost code by dividing actual expenses by estimated expenses. If an Estimated Expenses field is left blank for a particular job/phase/cost code, Sage 50 will not automatically calculate an amount when you perform Select for Progress Billing.
3. Enter Estimated Revenues for jobs/phases/cost codes. Sage 50 must have this information to bill each job/phase/cost code correctly. If the Estimated Revenues field for a particular job, phase, or cost code is left blank, Sage 50 will not calculate an amount to bill for that job, phase, or cost code.

Note: The grid on the Select for Progress Billing window displays the Estimated Expenses and Estimated Revenues for each job/phase/cost code so you can quickly check the data.

4. You must have incurred actual expenses for the job/phase/cost code. If you have not incurred actual expenses for the job/phase/cost code, billing Amounts will remain 0.00 for that job/phase/cost code.

Sage 50 will bill based on a calcuation and comparion of actual expenses, esimated expenses, and previously billed amounts. The Amount that is billed for any line item will be equal to (Estimated Revenue * Total %) - Previously Billed. In this case, the Total % will be the value of Actual Expenses/Estimated Expenses, and the Bill % will be Total % - % Previously Billed. So, Sage 50 will take into account the actual expenses and previously billed amounts when calculating the Amount for each line item.

You can override the calculated amounts and percentages by manually changing the values or by using the Select Percentage to Bill window and selecting an option.

1. Use the Select for Progress Billing - Filter Selection window to select the jobs and customers you want to bill. Make sure that you check Percent of Contract/Completion. Click OK..
2. Review the amounts calculated for line items. If you want to make changes, you may do so by either manually changing values or you can click the Bill button and use the Select Percentage to Bill window.

If the Amount field for a line item is 0.00, then one or more of the following situations may apply:

• There are no additional actual expenses since the last billing.
• The Estimated Expenses field for the line item is 0.00.
• The Estimated Revenues field for the line item is 0.00.
3. Select the Invoice check boxes for the line items you want to bill. Or you can use the All button in the toolbar to check all line items in the grid.
4. Select an option in the Create one invoice field.
5. Click Save, Print, or Email to process the selections.