If you need to make adjustments after printing payroll reports, you must enter a second adjusting paycheck. This will update the employee's earnings and W-2 information. When entering an adjusting paycheck, include only the payroll fields or G/L accounts that you need to change. Other payroll fields will contain zero amounts.
We highly recommend that you never delete an employee payroll transaction after paying an employee. Say you need to change a deduction or addition amount on a paycheck that has already been distributed. If you delete the payroll transaction to make these changes, it could affect the check amount (net) and impact account reconciliation. Also, the employee now does not have an accurate record of his or her earnings.
When you print a second adjusting paycheck, the transaction provides a record for the employee and an audit trail for your company.