When a customer pays for an item and there is no invoice, enter a cash sale.
- From the Tasks menu, select Receive Money. Sage 50 displays the Receive Money window.
- Enter a check/reference number for this transaction. This must be a unique number and is generally the customer's check number. Avoid entering "CASH" as the reference for more than one transaction.
-
In the Cash Account list, enter or select the bank account in which the receipt is deposited.
If you have the Hide General Ledger Accounts global option activated, the Cash Account lookup list displays only names of cash accounts currently set up in the chart of accounts.
- If you are recording deposit tickets within the Receive Money window, enter or accept the suggested Deposit Ticket ID. Otherwise, leave this field blank. You can record deposit ticket IDs in the Select for Deposit window.
-
Tip: If the Apply to Revenues tab is in focus, you can enter an amount in the Receipt Amount field and Sage 50 will automatically populate the Apply to Revenues tab for you. This is useful if you don't need to enter any details about the receipt in the line items.
If the line item contains serialized inventory, you will need to select serial numbers for the item(s). Select the line item with the serialized inventory item, then select the Serial No button to select serial numbers. The Serial Number Selection window appears. Select the serial numbers you need and select OK when you're finished to return to the Receive Money window. However, if the Receive Money window has more than one line item that contains serialized inventory, you can select the OK/Next button to save the current entry and move to the next serialized item. (Sage 50 Premium Accounting and higher)
- If you need to enter retainage on this receipt, select the Apply to Revenues tab and enter a new line item, making sure that you select the Receivable Retainage general ledger account and entering the retained amount as a negative number. This will ensure that the retainage is tracked properly.
- Select the Print button if you want to print and save the receipt. Otherwise, click the Save button.