Job header fields are located above the folder tabs of the Maintain
Jobs window. This is where you enter information about the project such
as the job ID, name, type (whether it uses advanced job-tracking features),
and status.
Job ID: Use this to enter an
identification code for your job. You can enter up to 20 characters, but
you cannot use commas, *, ?, or + in the code, nor can you use leading
or trailing spaces.
If you want, Sage 50 can create an ID for you based on the Description you enter. You simply have to check the Automatically create IDs on maintenance windows box in Global Options. Tell me more about this.
We recommend that you keep job IDs short. When you
name your jobs, remember that numeric characters sort before alpha characters.
This is important because job lists and reports sort on the job ID. Also,
the code is NOT case sensitive: BOB01 and bob01 are considered to be the
same codes.
How does Sage 50 sort IDs?
Tell me how I can use the Job ID field to help me sort and filter job cost reports
You can label your jobs so that it's easy to see only a partial list
of them on reports. For example, you have jobs in three different counties:
Otsego, Delaware,
and Herkimer.
In addition, some of your jobs are for commercial ventures, while some
are for residential homes. You might want to devise a code similar to
the following:
You choose jobs by typing the job name or using wildcards
in the Job Mask column of the
report Filter tab. If you set
up your jobs similar to the previous example, you can select to see only
your commercial jobs by typing ******C*.
You can see just your commercial jobs in Otsego
County by typing ******CO in the Job Mask From column. You can use job
masking on all Job
Cost reports except for the Phase List report and the Cost Code List
report.
Description: Enter a brief description.
This appears on reports and in list boxes. Enter up to 30 alphanumeric
characters.
Start Date: Enter or select
the date the job started or you expect the job to start. It is used only
for report purposes.
Note: For Progress Billing, the job will not appear on the Percent of Contract/Completion tab if the As of date selected for filtering is set prior to the Start date.
Projected End Date: Enter or select the date you expect the job to be completed. It is used only for report purposes. You can use Change Orders to update this date, if necessary.
Actual End Date:
Enter or select the date on which the job was completed. It is used only
for report purposes.
Note: For Progress Billing, the job will
not appear on the Percent of Contract/Completion tab if the As of date
selected for filtering is set to a date after the Actual End date. So do not
specify an Actual End date until you have produced the last invoice for the customer.
Use Phases to track jobs in more detail: Select
this check box if you want to use phases with this job. (Sage 50 Premium Accounting and higher) This allows
you to track more advanced components of the job including cost types,
if needed.
Note: If you have
previously entered estimated expenses and revenues for this job before
you assigned phases to the job, then these entries would be lost when
you select this check box.
Inactive: If you plan to purge
this job during year-end processing, select this check box. If you have
finished a job, you may want to make it inactive. If you try to post any
transactions to an inactive job, a message warns that the job is inactive.
You can still update the job information in the Maintain Jobs window,
if needed. Important: After you
close the fiscal year, jobs that are not associated with existing transactions
and are tagged as inactive will be eligible to purge.
Job Status: If you want to use job statuses to manage your jobs, select the status you want to apply to this job. Sage 50 has provided some job statuses for you, but you can change these and add your own statuses in Job Defaults. Use the Job Management tab in the Jobs navigation area to view information about your jobs including statuses. You can also see information about your jobs on the Job List View and Job List report.