Sales quotes are records of sales information (like item prices and quantity) quoted to your customers for goods and services they might buy later.
Using Sage 50 Accounting to prepare and print a quote has several advantages
- Provides a professional-looking document to send or email automatically to your customer.
- Allows you to view open quotes and follow up with the customer to find out when they are ready to order.
- Saves time because you can use Sage 50 Accounting to convert the recorded quote into a sales order or invoice. This is particularly useful when bidding on a project.
Before using Sales Quotes
- If you are new to Sage 50 Accounting, you will have to turn on this feature to begin using sales quotes.
- You will also need to set up your inventory items and services which will appear on sales quotes (but not required, as you can create inventory items and services while creating a quote).
- You might also want to set up your customers, so that their billing information appears automatically on the quote (but again, this can be done when entering a quote, you just need a customer name if this is just a potential customer which you can add later when they accept your quote).
Using Sales Quotes to bid on a Project
Sometimes issuing a quote is a way of attracting new clients, in which case you must be aware of your pricing. Consider which item prices are important in securing this client's order.
When preparing a quote, you can use a default Sage 50 Form, or create a custom one (add a logo, modify the layout, or add important company information, like your company's website address or seasonal tips). Each time you issue a quote, note that it does not impact inventory levels, they change only when you issue an order or an invoice.
If your client accepts your quote, but wants you to add more services or remove items, it can easily be modified prior to issuing a final sales order or invoice.