Collecting Payments through Pre-Authorized Debit

You must have the necessary security access rights.

Set up your Sage 50 Accounting program to do pre-authorized debits.

1. Open the Upload Pre-Authorized Debit Transactions window.
How?
1. In the Home window, on the File menu, select Import/Export, Upload Direct Payments, and then Pre-Authorized Debits.
2. In the Transaction Type section, select a transaction type based on the customer's bank account information that was recorded in the customer record.
   • $CAD bank accounts in Canada. Your customer has a Canadian bank account that only accepts Canadian dollars.
   • $USD bank accounts in Canada. Your customer has a Canadian bank account that only accepts US dollars.
   • $USD bank accounts in the US. Your customer has a US bank account that only accepts US dollars.
3. In the Select Transactions section, from the Show list, select whether you want to see all transactions (uploaded and those not yet uploaded), only uploaded transactions, or only those transactions that have not been uploaded.
4. Enter or select a date range for the transactions you want displayed.
5. If you are working in multi-user mode, click Refresh to get the latest list of transactions. (Sage 50 Premium Accounting).
6. Select the transactions you want to upload.
7. Click Upload.
8. Log on to your payment service provider account.

A message then informs you that Sage 50 Accounting has uploaded a pre-authorized debit file to your service provider. In the message box, you can click on I want to manage my uploaded transactions online to log on to the Sage 50 Accounting service provider's web site to edit your uploaded files.

You can only delete uploaded transactions at the service provider's web site.

1. Open the Upload Pre-Authorized Debit Transactions window.
How?
1. In the Home window, on the File menu, select Import/Export, Upload Direct Payments, and then Pre-Authorized Debits.
2. In the Transaction Type section, select a transaction type based on the customer's bank account information that was recorded in the customer record.
   • $CAD bank accounts in Canada. Your customer has a Canadian bank account that only accepts Canadian dollars.
   • $USD bank accounts in Canada. Your customer has a Canadian bank account that only accepts US dollars.
3. In the Select Transactions section, from the Show list, select whether you want to see all transactions (uploaded and those not yet uploaded), only uploaded transactions, or only those transactions that have not been uploaded.
4. Enter or select a date range for the transactions you want displayed.
5. If you are working in multi-user mode, click Refresh to get the latest list of transactions. (Sage 50 Premium Accounting).
6. Select the transactions you want to upload.
7. Click Upload.
8. Selecting a processing date in the EFT window to determine when the bank will deposit funds in the employees' accounts.
1. Use Transaction Date: The bank will deposit the funds on the selected date.
2. Use Funds Available Date: Use this option if your employees will be paid on a future date.
9. Sage 50 Accounting increases the Creation No. each time you create a file. If you are recreating a previous file, enter the file's number.
10. Sage 50 Accounting fills in the Creation Date automatically. If your bank requires a specific date, enter the date.
11. Click Next.
12. Save the file on your computer. Copy the location of your saved file by highlighting it and pressing CTRL+C.
13. Follow your banking institution's instructions for uploading the file.

You can only delete uploaded transactions at the service provider's web site.