Whenever an employee leaves, you must continue to keep a record for the employee so that you can send them the appropriate government forms and remit any payments to the government at the end of the fiscal year.
To process an employee departure:
- Pay out the employee's outstanding vacation time and issue the employee their final paycheque.
- Either create a printed record of employment or create a record of employment using ROE Web.
- Print the employee's T4 slip and give it to them.
- Make the employee inactive, so that you don't inadvertently continue to issue cheques to them. In some cases, you will not want to make the employee inactive even though you have filled in the Terminate box. For example, if a salesperson leaves your company before all of the sales that they made have been processed, you will want to keep that salesperson active so that you can issue the commission cheque in the future.