Select the Company Fields tab in the Maintain Employees/Sales Reps window to list company-paid payroll fields as related to the individual employee setup. Depending on the payroll fields you use, you might have employees whose payroll taxes differ from the company-wide taxes set up in Employee Defaults. This is where you enter these differences for individual employees.
Note: At this point, you cannot add a new payroll field, remove one, or change the name of the payroll field. You can only modify payroll field setup in Employee Defaults.
Important! You must subscribe to a Sage Business Care plan to calculate payroll fields within Sage 50. Otherwise, you will have to manually calculate your payroll taxes, withholdings, and deductions.
Description
This is the name of the payroll field. You can change it in Employee Defaults.
Standard
If this check box is selected, then this payroll field uses the standard payroll field definition and none of the other controls can be changed. If the Use Defaults check box is not selected, you can change the G/L account number and the formula name. If the Use Defaults check box and the calculation check box are selected, you can change the G/L account number and the amount.
Liability Account
This is the G/L liability account you want to use for this employee. Typically this is employer payroll tax payables.
Expense Account
This is the G/L expense account you want to use for this employee. Typically this is employer-paid payroll tax expenses.
Calculated
Selecting this check box allows you to select a formula to use to calculate tax amounts. Formula names use formulas and (sometimes) brackets to calculate tax amounts. You must subscribe to a Sage Business Care plan or a monthly subscription to receive formulas/tables and calculate taxes and other deductions in Sage 50.
If you uncheck this box, you will have to manually calculate taxes and enter them on each paycheck. For instructions, see government publications such as the current Circular E document, available on www.irs.gov.
If you do not subscribe, you will have to manually calculate your taxes and deductions and should uncheck this box.
Formula
If this field can be calculated, enter the name of the payroll formula to use (not the ID) without the payroll year. Type ? to display a list of formulas to select from.
You must subscribe to one of the Sage Business Care plans for payroll fields to be calculated in Sage 50.
Memo
You cannot edit this box here. In Employee Defaults, select this check box if the information in this field does not affect your company general ledger or financial statements. An example of this would be if you track healthcare costs without posting general ledger entries.
Adjust
When you click Adjust (
) in either the Employee
Fields or Company Fields
tab of Maintain Employees, Sage 50 displays the Calculate Adjusted Gross window. Learn more.