This window lets you combine multiple customer receipts into one or more bank deposits. You do so by selecting the individual receipts that you want to include in the deposit. You can also print deposit tickets to submit to your company's bank along with cash and bundled checks. Combined deposits streamline the bank statement reconciliation process in Sage 50’s Account Reconciliation window.
When you first enter the Select for Deposit window, the grid lists all receipts and deposits for a default general ledger account. You can change this default account as desired.
What appears in the Deposit Ticket ID field of the Select for Deposit window depends on your choice of methods for generating these IDs in the Pay Methods tab in Customer Defaults. Sage 50 can create deposit ticket IDs automatically when you enter transactions in the Receive Money window. Or if you prefer, leave deposit ticket IDs blank in the Receive Money window and have Sage 50 automatically suggest deposit ticket IDs in the Select for Deposit window.
If you set up customer defaults so that deposit ticket IDs are generated in the Receive Money window, you will enter a ticket ID there, when you enter the receipt for a customer payment.
You enter a customer payment in the Receive Money window. If you are recording deposit tickets within Receive Money, enter or accept the suggested Deposit Ticket ID. Otherwise, leave the field blank, and record the deposit ticket ID in Select for Deposit.
This is the ID of the general ledger cash account from which you want to get receipts for deposit. Typically this is a bank cash account. To display a list of existing accounts, type ? in this field, or select the Lookup button.
This is the date that appears on the printed deposit ticket once you select and save receipts for deposit. By default, Sage 50 uses the current system date, but you can change the date as desired using the Calendar button.
In this field, Sage 50 suggests an ID for the deposit ticket you want present to your bank. This code is also used for bank statement reconciliation. If you want to enter your own alphanumeric ticket number, you can do that as well (8 characters maximum). Sage 50 assigns deposit ticket IDs based on options set up on the Payment Methods tab of the Customer Defaults window.
Tip: If you choose to enter deposit ticket IDs in Receive Money window when entering a receipt, use different deposit ticket IDs for each separate bank deposit made. For example, enter 03/15/12 as the deposit ticket ID for all receipts recorded and deposited on March 15, 2012. This will make Sage 50's account reconciliation easier to manage because all receipts listed that day appear as one, combined deposit transaction.