Payroll Checks (Forms)

Related topics

Pay employees

Enter manual paychecks

Set up check printing defaults

Print 7-inch checks

Print a batch of forms

Print a single form

Design a form

Learn more about the Forms Design window and object tools

Learn about other payroll reports and forms

Perform other form tasks

Perform other payroll tasks

Use the Sage Payroll Checks forms to print all the payroll checks that have not been printed yet—or all checks entered in the Payroll Journal with blank check numbers. The program assigns check numbers, but you can set the first number, if necessary. Purchase checks and forms

Important! The sample check forms that come with Sage 50 may not be fully compliant with all federal, state, and local laws and other requirements, which can differ from one jurisdiction to another. It is your responsibility to familiarize yourself with all applicable laws and requirements, and to ensure that your check forms are compliant. Contact your Sage business partner if you need assistance modifying your forms.

Sage 50 includes the following predefined payroll check forms:

  1. Select Forms from the Reports & Forms menu. Then select Payroll Checks.
  2. The Select a Report or Form window will open with the Forms list shown.
  3. Select the payroll check form you want to print from the Forms list.
  4. Click the Preview and Print button located below the sample image of the form.
  5. The Preview and Print Payroll Checks filter screen will open.

  6. Make your filter selections and click the Print/Email button to print the form.

    Note: Click Refresh List after opening the filter screen to see the information in the selection grid. Also, be sure to click Refresh List after making any filter selections to see the updated information in the grid. When you click Print/Email, forms will print based on the current filter selection criteria regardless of what you may have previously selected in the grid.

You can also print checks from the Payroll Entry task screen. How do I print forms from task windows?

When you choose to print or preview a form, the preview and print filter screen appears. You do not have to make any changes to this screen. You can select the Print/Email or Print Preview button to print, email, or preview the form based on the default filter settings. However, if you want to change the filter selections, you may do so using the different tabs on the filter screen.

On the Print/Email tab, you can select the criteria you want to use to print (or email) the form and use the filter options to refine the results in the selection grid.

Note: If you have chosen to print direct deposit advices, the filter options will refer to "advices" instead of "checks". For example, the "Include checks through" filter will be named "Include advices through".

Refresh List: Click to refresh the selection grid. You must click this button after opening the filter screen or making any changes to the filter selections to see the correct information in the grid.

Selection Grid: This grid shows all of the checks that meet the filter selection criteria. Select the checks that you want to print from the grid. All of the checks are selected by default. You can manually select and deselect the checks in the grid. You can also use the All and None links above the grid to select all of the checks or deselect all of the checks in the grid. You can change the sorting of the checks in the grid by clicking on the heading of the column that you want to use to sort the checks. The grid may contain links in the Amount fields. If so, you can click on these links to open the actual checks.

Include checks through: Enter the last date for checks that you want to print. Checks with dates later than the date entered here will not print.

Cash Account: Select the cash account you want to use to pay the selected checks.

Number the first check: Enter the check number to start with when printing checks.

Use this form: Select the form you want to print.

Customize this form: Select this link if you want to customize the selected form. The form will open in the Forms Design window.

Set up check printing defaults: Select this link if you want to specify check printing defaults which include options for printing zero amount and multiple page checks.

Filter vendors by: This allows you to further specify the checks that you want to print.

Employee ID: If you want to print checks for a particular employee or range of employees, enter the employee IDs here. If you want to filter for one employee, enter that employee's ID in both ID boxes. Leave this filter selection blank if you do not want to filter by employee ID.

Select the Print Setup tab to assign the default printer for this form and set the page margins. The file name for the form is also shown on this tab. There is an Align button that you can click if you need to adjust the alignment of the form. Tell me more about print setup.