Available in Sage 50 Premium Accounting and higher.

Serial Number Entry

Related topics

Learn about serialized inventory

Set up a serialized inventory item

Learn how to select a serial number

The Serial Number Entry window allows you to add new serial numbers for items that are being added to your inventory (originating transaction). On this window, you can enter serial numbers in two ways.

  1. You can type each individual serial number in the serial number field and select Add to add the serial number to the list.
  2. You can type one serial number in the serial number field and have Sage 50 add the next consecutive serial numbers. Click the Add check box and enter or select the number of consecutive serial numbers you would like Sage 50 to add. Then, click Add.

Tips: For entering serial numbers

You have a great deal of flexibility when entering serial numbers. Here are some tips to follow when entering serial numbers:

  • Serial numbers can be up to 30 characters long.
  • Duplicate serial numbers are not allowed.
  • Serial numbers cannot begin or end with a spaces. If beginning or trailing spaces are entered, they will automatically be deleted prior to saving the serial number.

Removing serial numbers from the list

If, after you have added a serial number to the list, you decide you no longer need it, you can remove the serial number. To remove a serial number, select the number and click Remove. (You can use the Shift key to select a range of serial numbers or the Ctrl key to select multiple serial numbers to remove.)

Sorting serial numbers in the list

You can sort the serial number list by either serial number or status. Click either the Serial Number or the Status button at the top of the list to sort. In addition to sorting, you can rearrange the placement of the columns. For example, you might want Status to be the first column in the list. To change the placement of the columns, click the heading and drag it to the new position and drop it. When you drop the heading into the new position, you’ll see a blue line indicating the placement.

Verifying the number of serial numbers entered

The status line at the bottom of the window lets you see how many serial numbers are needed and how many you have added. If the two numbers match, you have entered the correct number of serial numbers. If the numbers don't match, you have entered either too few or too many and will receive an error message when you click either OK or OK/Next.

Saving serial number entries

After you have added the serial numbers that you need, click OK. If the underlying transaction has more than one line item that contains serialized inventory, you can click OK/Next to save the current entry and move to the next serialized item. Clicking OK/Next will save you time by allowing you to enter/select all of the serial numbers you need, eliminating the need to go back and forth between the Serial Number Entry/Selection window and the transaction window. When you save the underlying transaction, the serial numbers that you added will be saved.