The order in which command objects appears on your forms is extremely important to get the right information. Because command objects read data files, objects that are not in the proper order can sabotage the sense of your forms. For example, if you are printing a list of line items on an invoice, it is important to insert a Read Next line item record command after each line item (a set of data objects), so that
- each line item shows a different transaction line on the invoice
- all the data objects that comprise a line item refer to the same line item
There is an implied command object at the end of each form that gets the next appropriate record when printing. The following table shows the file or line records used in standard forms and where they are placed on the form.
|
Form Type |
File Records |
Line Item Records |
|---|---|---|
|
Customer Invoice |
None |
After each invoice line item |
|
Packing Slips |
None |
After each line item |
|
Credit Memos |
None |
After each line item |
|
Customer Statements |
None |
After each line item (all entries to Sales and Cash Receipts Journal) |
|
Customer Labels |
After each name and address |
None |
|
Customer Quotes |
None |
After each invoice/quote line item |
|
Purchase Orders |
None |
After each line item |
|
Collection Letters |
None |
None |
|
Disbursement Checks |
None |
After each line item |
|
Vendor Labels |
After each name and address |
None |
|
Forms 1099 |
Vendor File |
None |
|
Payroll Checks |
Employee Payroll Check File |
After each line item |
|
Employee Labels |
After each name and address |
None |
|
Federal Form 941 |
After each name and address (when multiple) |
None |
|
Federal Form 940 EZ |
After each name and address (when multiple) |
None |
|
State Quarterly Payroll |
After each name and address (when multiple) |
None |