The account cannot be deleted because there is a non-zero balance in some period(s).

In order to delete an account from the Chart of Accounts, there must be no transactions posted to the General Ledger that reference the account ID. If an account has a non-zero balance, you must delete or remove transactions associated with it. These may include beginning balance entries.

If an account has a non-zero balance, you can enter an adjusting G/L transaction in the General Journal to bring the account's balance to zero. Then, after closing two fiscal years, you can purge or delete the account.

To make the account inactive

You can make the account inactive to ensure that no further transactions are associated with it. Then, after closing two fiscal years, you can purge or delete the account.

1. From the Maintain menu, select Chart of Accounts.
2. Select the account you want to make inactive.
3. Select the Inactive check box to the right of the account ID. (There is an X in the check box when it is selected.)