How do I enter employee contributions?

This is the amount that an employee contributes per paycheck for a particular benefit. This amount is taken out of the employee's paycheck.

Usually, employee contributions for retirement plans and flexible spending accounts (FSA's) are entered on the Withholding Info tab of Maintain Employees. However, Health Savings Accounts (HSA's), insurance plans, and some customized benefits may need to be added on the Employee Fields tab of Maintain Employees.

To enter employee contributions:

  1. Go to Maintain>Employees/Sales Reps.
  2. Select the employee.
  3. Click on the Withholding Info tab.
  4. For each benefit the employee contributes to, enter the amount or percent that should be withheld for the employee's contribution.
  5. Click Save.

If you don't see a benefit you've set up on the Withholding Info tab of Maintain Employees, follow these steps:

  1. With the employee selected, click on the Employee Fields tab of Maintain Employees.
  2. Uncheck the box for Use Defaults beside your benefit.
  3. Select the GL account you'll use for this benefit. This is usually a short-term liability. (You don't need to enter a GL account if this will be a memo field.)

  4. Check the Calculated box if this benefit gets calculated by an associated payroll formula. This box should not be checked for HSA plans created in the Payroll Settings wizard.

    Benefits can only be calculated if you have subscribed to a plan that includes payroll.

  5. Either enter a formula (if you checked Calculate) or an amount (if you did not check Calculate).
  6. Click Save.