Use this procedure during payroll entry to record hours used for vacation or sick time.
Note: The procedure below assumes that you have set up vacation- and/or sick-time defaults using the Payroll Setup wizard. How do I set up vacation and sick time defaults?
- While entering payroll transactions, locate the Vacation or Sick payroll fields. How do I pay employees?
- Enter the amount of time taken in either the VAC_Taken or SICK_Taken fields. Sage 50 will calculate the remaining hours and update them on the paycheck if you have subscribed to a plan that includes payroll.
For example, if the employee used one day of vacation, enter 8.0 in the VAC_Taken payroll field. The employee's paycheck stub and earnings report reflect something similar to the following:
|
This Check: |
YTD |
|
|---|---|---|
|
VAC_Accrue |
3.08 |
15.40 |
|
VAC_Taken |
8.0 |
8.0 |
|
VAC_Remain |
-5.08 |
7.40 |
In this example, the employee earns 3.08 vacation hours every two weeks (totaling 80 hours per year). The employee has accrued 15.40 hours to date and used 8 hours during this payroll period. Therefore, the employee has 7.40 vacation hours remaining.
Note: The VAC_Remain payroll field reflects only what is remaining in the current payroll period.
You must subscribe to a plan that includes payroll in order for vacation to time be calculated within Sage 50. Otherwise, you must calculate and keep up with vacation time manually.