You can enter and save common transactions such as General Journal entries or adjustments for later use. For example, you may want to repeat a depreciation transaction several times for a group of assets. Or, you may want to repeat end-of-period accrual entries. Using memorized transactions can save time in repetitive data-entry tasks.
Entering and using memorized General Journal entries
To enter a memorized General Journal entry, enter a transaction ID and description that describes the transaction; then enter the information. When finished, select Save to record the memorized transaction for later use. Memorized transactions are not posted to journals or the general ledger.
Note: Not all General Journal fields are maintained in memorized transactions. Once the memorized entry is selected for use in the General Journal window, you must enter unique fields such as date.
Memorizing existing General Journal entries
You don't have to create a memorized General Journal entry from scratch; you can memorize an already existing transaction as well.
Using memorized entries while working in the General Journal window
After you set up memorized entries, you can select and use them in the General Journal window.
- Select the drop-down arrow to the right of the List button.
- Click Select.