General (Maintain Vendors)

Enter the name of the person you deal with most for this vendor.

This is the code the vendor uses to identify your account with them. Many vendors ask you to place this account number on your checks when you send payments.

Enter the mailing address for this vendor in the appropriate fields. You can copy this address to Remit To Address 1 by clicking the Copy to Remit To Address 1 button.

You can enter the address in two lines that can contain up to 30 characters each.

The three boxes on this line represent the city, state, and zip code respectively.

• You can enter up to 20 characters for the city.
• Enter the two-character postal abbreviation for your state.
• You can enter up to 10 characters for the zip code.

If outside the United States, enter the country in which the vendor is located.

Click this button to copy the mailing address information above to the Remit To Address 1 fields on the Addresses tab.

You can use this to group similar vendors together. For example, if you have some vendors for services and some vendors for products, you can enter "SERVICES" and "PRODUCTS" to identify what each vendor sells. You can enter up to eight characters.

Using Vendor Types with Select for Payment

You can also limit or mask the vendors for the Select for Payment task. To make masking easier, you could set up your vendor types like this:

01SERV and 01PROD

where 01 equals the date the vendor requires payment, SERV stands for service, and PROD stands for product. In this example, you could type 01**** to include both types of vendors who are to be paid on the first of the month.

Select one of the following 1099 types from the drop-down list: None, Interest, and Independent Contractor.

• Select Ind. Contractor for independent contractors that you have to send a 1099 to.
• Select Interest if this vendor should receive a 1099-INT at the end of the year.
• Select None if the vendor does not get a 1099.

Enter a General Ledger account for the default expense account for this vendor. This account is the category or "bucket" that expenses will be placed when you purchase items and services from this vendor. Changes to this account will be reflected on your Income statement and Budget reports. The default for this account is set in Vendor Defaults.

Enter the vendor's telephone numbers.

Enter the vendor's fax machine number.

Enter the vendor's email address. Enter the address using the name@company.com format. You can enter up to 64 characters.

To send an email message to this vendor, click the Email button to the right of the Email field. Your default email program will start with this address applied in a new message.

Enter the vendor's Web site address using the www.company.com format. (Do enter the "http://" prefix.) You can enter up to 64 characters.

To display the vendor’s Web site, click the Internet button to the right of the Web Address field. This launches your default Web browser and locates the web page.

The current balance in the Maintain Vendors window displays the total of all unpaid invoices currently in the vendor ledger as of the System Date.

If you click the arrow button to the right of the current balance, the current Vendor Ledgers report for this vendor will appear.