Printing Sales Orders Overview

Printing a sales order gives you the ability to confirm or acknowledge customer orders and fill orders more efficiently. You can use the printed sales order as a picking slip for warehouse personnel to mark up. One copy of the marked-up picking slip can be shipped with ordered items as a packing slip and another copy can be sent to the accounting department for invoicing.

As you enter sales orders in Sage 50, the Sales Order # field is automatically increased by one based on the last sales order entered. You can override the assigned number by entering an alternate number. However, you cannot have duplicate sales order numbers in Sage 50.

You can print sales orders one at a time from the Sales Orders window by selecting the Print button and you can print a batch of sales orders by selecting the Print drop-down button and then choosing Select Sales Orders to Print. You can also print a batch of sales orders at once from the Select a Report or Form window. Printing from the Sales Order window both prints and posts (or saves, if you use batch posting or SmartPosting) the sales order.

On the Select a Report or Form window, choose Sales Orders and Quotes from the Form Types list or choose Sales Orders, Proposals, and Quotes (Sage 50 Premium Accounting and higher). The Forms list contains several types of predefined sales order forms from which to choose. Select the form that best meets your needs.

When selecting forms to print, you have the following choices:

Sales Order w/Totals Form

This is a basic plain-paper sales order for that includes items shipped, the price to be invoiced after the item is shipped, and totals including freight charges. This form is primarily printed as an acknowledgment of the order but is not given to the customer. The customer would typically receive a copy of a marked-up picking or packing order with the shipment.

Sales Order Picking List Form

This plain-paper form can be used by your warehouse as a picking list to be marked up as items are included in the shipment. You can include a copy of this marked-up form with the shipped product as a packing slip. A second copy of the marked-up form can be sent to the accounting department as an acknowledgment of the shipment, indicating that the customer needs to be invoiced. The prices of line items are not included on this form.

When printing sales orders, you can choose to print all open sales orders (sales orders that have not been applied to an invoice), print all sales orders for a range of customers or dates, or to reprint previously printed sales orders based on a range of sales order numbers.

When you choose to print a sales order, Sage 50 automatically saves and posts the sales order.