Available in Sage 50 Premium Accounting and higher.

Inventory and Time & Billing

Activities performed and expenses incurred while working on projects are set up in Inventory using two inventory item classes:

Activity items

These describe the type of work performed and the price per unit. They are used on time tickets.

Use Activity items to indicate how time is spent when performing services for a customer, for a job, or for internal administrative work. Activity items are used on employee or vendor time tickets. When you are ready to bill your customers for the time spent on activities, you can apply Billable activity items to customer invoices.

Some examples of activity items are: lawyers who bill clients for time spent on the phone or time spent in briefings.

Charge items

These describe expenses incurred while working on projects. They are used on expense tickets.

Use Charge items to record

• expenses by an employee or vendor when company resources are used for a customer or job.
• administrative expenses within the company.
• employee out-of-pocket reimbursable expenses.

Charge items are used on employee or vendor expense tickets.

Here are some examples of Charge items:

Copying	Outside printing
Word processing	Facsimile
Telephone	Online Research
Delivery Services/messengers	Postage
Local travel	Out-of-town travel
Meals	Court fees
Subpoena fees	Witness fees
Deposition transcripts	Trial transcripts
Trial exhibits	Experts
Private investigators	Arbitrators/mediators
Local counsel	Other professionals