When displaying or printing reports, use the Fonts tab to choose and modify the report style that the report appears in. You can then set the header section of your report to display your company name, the date and time, and a couple of titles. You can also change the style and size of fonts for any of the sections listed.
To change the format of a displayed report, click Options in the Report window. Then click the Fonts tab.
Style: Use the drop-down list to select an available report style. In addition to the four standard styles—Classic, Contemporary, Professional, Elegant—available styles will include any new ones you've created in the Report Styles window.
The grid below the Style field lets you define how you want each section of the report formatted, including the report headers, data, and totals.
- Show: Select this check box to include the report section to the right of the box.
- Section: These are the names of the areas of the report. For rows that are totally gray, you can change only the font.
- Font: Click the Font button to the right of this column to change the font of the respective report section. Sage 50 displays the Font window.
Below are the different report sections that you can format:
- Report Print Date: This prints the date and time on the left top corner of your page. The page number appears in the right top corner of the page. The date and page numbers do not appear when you preview the report.
- Company Name: This is the name of the company with which you're currently working.
- Title 1: You can choose to show a primary report title. You might want this to be the name of the report—for example, Aged Receivables Report. The field at the bottom of the window lets you enter the text of this title.
- Title 2: You can choose to show a second report title. The field at the bottom of the window lets you enter the text.
- Filter Settings: The filter settings display the options you chose on the Filter tab. You can select the sort order, and in some cases a range determined by ID or type. For some ID types, you can select multiple IDs to appear on the report. How do I select the data records I want to appear?
In addition, some reports will let you display them in summary, by specific account information, or with truncated descriptions. When you click OK, Sage 50 displays the report on the screen.
- Field Title: The field titles appear in the header of the report.
- Report Data: The report data is the body of the report. It includes everything below the header except for the report totals.
- Report Totals: The report totals represent the total and subtotal fields.
At the bottom of the window are two fields for formatting report titles:
Title 1 and Title 2 Report Labels: These fields let you enter the text used for the primary and secondary titles that will appear on the report (if you've chosen to show them). You can also select the Insert button to insert a special code into the report titles. Sage 50 displays the Insert Special Code window.