Filing T4 Slips On Paper

If you are filing on paper, you must file a T4 slip for every employee, and one T4 Summary. All printed documents are then sent to your tax centre. You must also distribute copies of the T4 slips to your employees.

The Canada Revenue Agency (CRA) allows you to submit handwritten or printed T4 slips.

You can set up Sage 50 Accounting to either print T4 slips and T4 Summary report on pre-printed laser and inject forms, or on letter size plain paper. You can also adjust the alignment or font size of the printed text on these forms.

General prerequisites for filing T4 slips

Before filing, verify that you have the prerequisites for paper filing. These include:

• Reviewing the values on the T4 and RL-1 Reporting tab in the employee records and making all required adjustments.
• Ensuring that you have made all required adjustments to employee paycheques for the payroll calendar year.
• Checking your company information in Sage 50 Accounting to make sure a business number, company name, and address are entered.
• Making sure each employee record has a SIN, first and last name, full address including their province" /> of residence. You should also check to see if you have entered a RPP/DPSP Registration Number, any pension adjustments, QPIP, and Insurable Earnings adjustments.
• Making sure the correct T4 Employment Code is entered in the employee record. This is only applicable in these situations: (refer to your government-supplied documentation for more information on completing T4 slips for these employees)
• 11 - Placement agency—self-employed
• 12 - Driver of taxi or other passenger-carrying vehicle
• 13 - Barber or hairdresser
• 14 - Withdrawal from prescribed salary deferral arrangement plan
• 15 - Seasonal Agricultural Workers Program
• 16 - Detached employee-social security agreement
• Review the T4 Summary information.