Enter a QST Payment in Cash-Basis Accounting

If you find that you owe QST to the government:

  1. If you have not already done so, add a vendor record for the Ministère du Revenu du Québec.
    1. In the Home window, open Vendors and click the Create toolbar button Create button.
    2. In the Vendor box, type Ministère du Revenu du Québec.
    3. Click the Taxes tab and ensure that the Include In QST Report option is cleared. Then, click the Save and Close button.
  2. In the Home window, open Purchases, Orders, and Quotes, and enter the Ministère du Revenu du Québec as the vendor.
  3. Do one of the following:
    • If you want to issue a cheque immediately, select Cash or Cheque in the Paid By box. Then you can issue a cheque from the Purchases, Orders, and Quotes window in one step, without having to open the Payments window. Enter a cheque number.
    • If you plan to issue a cheque later, follow the rest of these steps, and issue a cheque later.
  4. Enter an invoice number, such as QST JUL for the July QST payment, and enter the date.
  5. Enter the amounts and account numbers for all QST accounts, as follows.
    1. In the Amount box, enter the corrected Refundable QST Paid total as a negative number. In the Account box, enter the Refundable QST Paid account number.
    2. On the next line, enter the corrected QST Charged At Rate 1 amount as a positive number, and the QST Charged At Rate 1 account number.
    3. On the next line, enter the corrected QST Charged At Rate 2 amount as a positive number, and the QST Charged At Rate 2 account number.
    4. Similarly, enter the amounts and account numbers listed on the Transactions By Account report for the remaining QST accounts: QST Adjustments account, ITR Adjustments account, and QST Payroll Deductions account (if you have one).

    The invoice total should equal the amount you owe the government, as calculated on the QST Return.

  6. From the Report menu, choose Display Purchase Transaction Detail to check the entry. The amount you owe should be shown as a credit to the Bank account.
  7. If you want to print a cheque, choose Print from the File menu.
  8. Click Record. If you selected Cash or Cheque as the payment type, the program updates the accounts, removing the reported QST amounts to prepare for the next reporting period. Otherwise, the program does not update the accounts until you record payment of the cheque.

If you want to check that you have properly cleared the QST accounts:

  1. Create a temporary copy of your company files, and switch to accrual-basis accounting in the temporary copy.
  2. Print a balance sheet. If you cleared the accounts properly, the QST account balances should be zero in the temporary accrual-basis copy of your company files. If the balances are not zero, verify the steps you took to adjust the QST report and account for a payment to see where the error occurred.