Enter a Time Slip

You can add a time slip to record the amount of time spent on activities.

To create a time slip for employees

1. If you have not already done so, make sure that you have set up the service activities that you will track.
2. In the Home window, open the Time Slips window.
3. Select Employee.

   Note: You can use an incomplete employee record in the Time Slips window .

4. Select the name of the employee who is completing the service activities.

Note: If you use Job Categories, only employees assigned a Job Category that displays in time slips will appear in the drop down list.

5. If needed, change the time slip number and time slip date.
6. Select a customer and then the service activity being done for the customer (you can click the magnifying glass for a list). The values from the service item's record automatically appear.

You may want to change the billing status of the item. If you charge the customer a flat fee for this activity and it will take longer than a day, you may want to change the status to In Progress and record the time slip. You can then re-enter the activity on a new time slip once the task is complete (only this second time slip will appear on sales invoices).

Note: The Billable Time column includes billable, non-billable, no-charge, and in-progress activities, for information purposes. However, an amount will be calculated only for billable activities.

To track time spent on internal activities, first set up an internal customer record.

7. In the Actual Time box, enter the time spent on the activity in hh:mm:ss (hours, minutes, and seconds) or in decimal fractions. You can also use the timer to add time to the Actual Time box.

You can change the amount of time for which the customer is billed in the Billable Time box.

Note: If the time value becomes blank, you have entered an amount that falls out of the accepted time range. For values larger than or equal to 100 hours, break up the time into smaller amounts and re-enter the time on separate lines.

8. Enter the amount of time for which the employee will be paid and select the type of income that they will receive (such as whether they will be paid for regular or overtime work). If you had selected a default payroll income for the activity on the Time and Billing tab in the item record, this payroll income will be displayed.

Note: The Payroll Status box shows whether the employee has been paid for this time. Sage 50 Accounting automatically fills in this box.

9. Double-click in the Job Site column if you want to allocate time to a project.
1. Indicate whether you want to allocate the total hours to the entire transaction. If not, select an allocation method.
2. Select a project from the Job Site column.
3. Enter the allocation amount in the active box (based on the method of allocation selected). The remaining boxes are automatically calculated.
10. Click OK.
11. Click Record.

If necessary, you may want to enter an invoice for time you have entered.

To create a time slip for contractors (Sage 50 Quantum Accounting)

1. If you have not already done so, make sure that you have set up the service activities that you will track.
2. In the Home window, open the Time Slips window.
3. Select Contractor.
4. Select the name of the contractor who is completing the service activities.
5. If needed, change the time slip number and time slip date.
6. Select a customer and then the service activity being done for the customer (you can click the magnifying glass for a list). The values from the service item's record automatically appear.

You may want to change the billing status of the item. If you charge the customer a flat fee for this activity and it will take longer than a day, you may want to change the status to In Progress and record the time slip. You can then re-enter the activity on a new time slip once the task is complete (only this second time slip will appear on sales invoices).

Note: The Billable Time column includes billable, non-billable, no-charge, and in-progress activities, for information purposes. However, an amount will be calculated only for billable activities.

7. In the Actual Time box, enter the time spent on the activity in hh:mm:ss (hours, minutes, and seconds) or in decimal fractions. You can also use the timer to add time to the Actual Time box.

Note: If the time value becomes blank, you have entered an amount that falls out of the accepted time range. For values larger than or equal to 100 hours, break up the time into smaller amounts and re-enter the time on separate lines.

8. You can change the amount of time for which the customer is billed in the Billable Time box.
9. In Contractor Time, enter the amount of time that the contractor will be paid.

Note: The Contractor Status box shows whether a purchase invoice has been created for this activity. Sage 50 Accounting automatically fills in this box.

10. Double-click in the Job Site box if you want to allocate time to a project.
1. Indicate whether you want to allocate the total hours to the entire transaction. If not, select an allocation method.
2. Select a project from the Job Site column.
3. Enter the allocation amount in the active box (based on the method of allocation selected). The remaining boxes are automatically calculated.
11. Click OK.
12. Click Record.

If necessary, you may want to enter an invoice for time you have entered.