Setting Up Users
If more than one person uses your data, it’s a good idea to set up user security access, including passwords.
Security with Multiple Users
User security can control:
- whether a user can display or change certain data
- view product-related messages
- identify who created a transaction
- whether a user can view a customer's or supplier's banking information
- prevent unauthorized use of certain parts of the program
- exclude users altogether
- control the way non-Sage 50 Accounting products such as Microsoft® Access use your data.
If your staff grows or changes quickly, it may be more convenient to create security roles with a limited set of access rights. Once you create a security role, it can be assigned to any new or existing accounting user.
You can set up multiple users in Sage 50 Accounting, each with their own set of security access rights. If you are using a product lower than Sage 50 Premium Accounting, only one user can work in a company file at a time. Otherwise, the maximum number of users that can work in the same company file at the same time is based on your licence agreement.
Passwords
After you set up a password for a user, the user must always enter the password when starting Sage 50 Accounting, unless you later choose to clear passwords.
Notes: Before you can add new users, you must assign a password to the user, sysadmin. Sysadmin represents the primary user of your company (commonly called the System Administrator). Anyone who opens the company with this user name and password can access all of your company's data.
Do not forget the System Administrator's password. Without it, you may not be able to access all of the components of your company.
Only the System Administrator can change the list of modules a user can access.