Create an Employee Record

Related topics

Add an employee "on the fly"

Add the employee's mailing address

Select an employee's preferred language

Select an employee's type of employment and gender

Enter an employee's employment termination date

Enter ROE code in an employee's record

Assign a department to this employee (Sage 50 Premium Accounting)

Assign a job category to this employee

Assign an expense group to this employee (Sage 50 Premium Accounting)

Add or change memos in an employee record

Add or modify additional information

Modify the tax table used to calculate your employee's payroll taxes

Add or modify an employee's tax information

Modify the settings used to calculate an employee's income

Modify the settings used to calculate an employee's deductions

Modify the workers compensation payment rate for an employee

Add or modify employer-paid (user-defined) expenses on an employee's paycheque

Modify the settings used to calculate an employee's entitlement

Add or modify an employee's bank account information for direct deposit

When you add an employee in Employee Records window, you can choose to add the employee "on the fly" by just creating the record with the employee's name, the minimum information required, or to create a record that includes all payroll details.

An employee record that is missing payroll information is considered incomplete. When you attempt to include an incomplete employee record in payroll, Sage 50 prompts you to update the employee record with any pertinent payroll information.

Note: You can use an incomplete employee record as the Salesperson when creating a sales invoice or in the Time Slips window (Sage 50 Premium Accounting).

To create an employee record:

  1. Open the Employee Records window.
    1. In the Home window, click Employees & Payroll on the navigation pane.
    2. In the Tasks pane, right-click the Employees icon and select Add Employee from the menu.
  2. In the Employee box, type in the employee's name. Do not enter last names longer than 20 characters. Long last names will be truncated when you electronically file a T4 slip.

    Note: Although you can create an employee record with just an employee name, the employee is considered incomplete. Incomplete employee records cannot be used in the Paycheques or Payroll Cheque Run windows. You must first enter the missing payroll information.

  3. On the Personal tab, enter the employee's birth date.
  4. On the Taxes tab, in the Tax Table list, select the province or territory in which this employee works.
  5. On the Income tab, in the Pay Periods Per Year list, select the number of times this employee gets paid.
  6. Click Save and Close.

In the Setup Guide

  1. In the Home window, open the Setup menu, select Setup Guide, and then click Employees.
  2. In a new line, type the Employee Name. Do not enter last names longer than 20 characters. Long last names will be truncated when you electronically file a T4 slip.

    Note: Although you can create an employee record with just an employee name, the employee is considered incomplete. Incomplete employee records cannot be used in the Paycheques or Payroll Cheque Run windows. You must first enter the missing payroll information.

  3. (Optional) Press Tab to move to the next cell and enter the employee's basic personal information.
  4. To enter payroll details for this employee, double-click their name, enter the appropriate information, and then click Save and Close.
  5. Repeat the previous steps to add another employee or click Close if you are finished.

Note: You can also add an employee "on the fly" when you process a paycheque for an employee who has not been recorded in your Sage 50 Accounting company file.