T4 Slips and T4 Summary

T4 slips list the employee earnings and tax information you must submit to the federal government at the end of the calendar year. This information includes:

• Employment income before deductions
• Canada Pension Plan (CPP) and Quebec Pension Plan (QPP) contributions
• Employment Insurance (EI) premiums, Quebec Parental Insurance Plan (QPIP) premiums
• Income tax deducted
• Taxable benefits
• Employee and employer information

You can file paper copies of T4 slips, or you can file them electronically. However, in both cases, you have to provide copies to your employees.

A T4 Summary lists the total values from amounts reported on related T4 slips, and is submitted together with the T4 slips.

Filing electronically

Sage 50 Accounting offers the option to electronically file (EFILE) your T4 slips via the Internet File Transfer (XML) service. For more information about filing T4 slips and summary electronically, see About Filing T4 Slips Electronically. You do not need to submit a summary when you file electronically.

Click File electronically now to open the Export T4s (Internet File Transfer) window and begin filing the T4 slips electronically.

Printing T4 slips and summary

You can use Sage 50 Accounting to print T4 slips and its associated T4 summary on pre-printed forms or on plain paper. If you are using pre-printed forms, we recommend you do a test print so that you can adjust the print alignment and font settings if necessary.

General prerequisites for filing T4 slips

Before filing, verify that you have these prerequisites:

• Reviewing the values on the T4 and RL-1 Reporting tab in the employee records and making all required adjustments.
• Ensuring that you have made all required adjustments to employee paycheques for the payroll calendar year.
• Checking your company information in Sage 50 Accounting to make sure a business number, company name, and address are entered.
• Making sure each employee record has a SIN, first and last name, full address including their province of residence. You should also check to see if you have entered a RPP/DPSP Registration Number, any pension adjustments, QPIP, and Insurable Earnings adjustments.
• Making sure the correct T4 Employment Code is entered in the employee record. This is only applicable in these situations: (refer to your government-supplied documentation for more information on completing T4 slips for these employees)
• 11 - Placement agency—self-employed
• 12 - Driver of taxi or other passenger-carrying vehicle
• 13 - Barber or hairdresser
• 14 - Withdrawal from prescribed salary deferral arrangement plan
• 15 - Seasonal Agricultural Workers Program
• 16 - Detached employee-social security agreement
• Review the T4 Summary information.